Resource Child Care Center Needs Assessment
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childcareaware.org Resource: Child Care Center Needs Assessment As you think about opening a child care business, take the time to do a complete and thorough needs assessment. This is a critical step in determining whether your community needs your services. One of the reasons that business owners of all types fail is because they have not considered the needs of their consumers
There are three parts to the needs assessment. First, you need to have data on what type of child care is being offered in your community. Second, you will want to understand more about families that you might serve through your child care business. Finally, you will want to know what other providers in your area charge for child care. This will help you build your budget
You may need help completing your needs assessment. Your local Child Care Resource and Referral agency (CCR&R) will be able to help you with much of this information. Your first step will be to learn which CCR&R agency serves your area
Name of Local Child Care and Resource Referral Agency: Contact Person: Phone Number: Email: Many of the questions in this resource can be answered by your local CCR&R. Have this checklist handy when you contact them and fill in answers or comments as you speak with a representative
1 This content was originally created by Child Care Aware® of America. 2018 © CCAoA All Rights Reserved. Child Care Center Resources childcareaware.org Child Care Center Needs Assessment continued Part 1: Current Child Care Landscape Question Answer/Comment Number of licensed child care centers: Who else is providing child care in your area? Number of family child care homes: Ask your local Child Care Resource and Referral (CCR&R) Number of school-based providers: agency about the number of providers in your area
Other: Who are your main competitors? In the geographic area of where you want to open your business, who provides child care services? Think about churches, local YMCAs, and schools as well as traditional child care providers
Infants (birth-12 months): Is there a child care need for a specific age group? Toddlers (1-2 years): Think about the current providers in the area and what age Preschool (3 years): groups they are serving. Ask your local Child Care Resource and Referral agency if there is a need for infant/toddler care or other Pre-K (4-5 years old): age groups
Before/after care for school-age children: Is there a need for child care during a specific time of the day? Think about whether you might provide before/after school care to school-age children or children enrolled in part-time pre-k programs
Is the need for child care in your area likely to change in the next 5-10 years? Why? Think about whether there are local companies that are expanding or closing, whether your local schools may be providing child care services, or other factors that could influence the need
2 This content was originally created by Child Care Aware® of America. 2018 © CCAoA All Rights Reserved. Child Care Center Resources childcareaware.org Child Care Center Needs Assessment continued Part 2: Family Demographics Question Answer/Comment How many families with young children live in your area? Consider families with children birth-5 years, as well as families with school-age children if you want to serve that age group
How many of the families with young children in your area will need child care? Ask your local Child Care Resource and Referral agency for current statistics on the number of families that may need care
Where do local parents work? What are typical working hours? Think about the parents who might use your program. Some businesses, such as hospitals, factories, emergency services, etc., are open during non-traditional hours. Or, some parents may work for organizations that have more typical work hours. You will want to think about parent needs in designing your program
How long is the typical commute? Do parents live in suburban areas and commute to a more urban area for work? Are you in a rural area where commute times may be longer? You will need to think about these things as you think about your hours of operation
3 This content was originally created by Child Care Aware® of America. 2018 © CCAoA All Rights Reserved. Child Care Center Resources childcareaware.org Child Care Center Needs Assessment continued Part 3: Determine Costs Question Answer/Comment Licensed child care center rate: Infants: $ /week Toddlers: $ /week Preschool: $ /week Pre-K: $ /week School-age: $ /week What are the typical fees (the market rate) Licensed family child care rate: for child care in your area? Infants: $ /week Check with your local Child Care Resource and Referral (CCR&R) agency for this information
Toddlers: $ /week Preschool: $ /week Pre-K: $ /week School-age: $ /week Other: Do parents in your area typically get help (subsidies) to Yes No pay for child care? Will your program be eligible to accept subsidies? Yes No What would your program need in order to be eligible to accept subsidies?4 This content was originally created by Child Care Aware® of America. 2018 © CCAoA All Rights Reserved. Child Care Center Resources childcareaware.org Child Care Center Needs Assessment continued Question Answer/Comment Infants: $ /week Toddlers: $ /week Based on the number of children you plan to enroll, what is your per child cost? Preschool: $ /week Contact your local Child Care Resource and Referral (CCR&R) agency for help in calculating this information. Pre-K: $ /week School-age: $ /week Infants: $ /week What fees do you need to charge parents to have a Toddlers: $ /week profitable program? Can parents in your area afford the fees? Preschool: $ /week Contact your local Child Care Resource and Referral (CCR&R) agency for help in calculating this information. Pre-K: $ /week School-age: $ /week How much will it cost you to start a new child care business? How much will it cost you to operate on an ongoing basis? Contact your local Child Care Resource and Referral (CCR&R) agency for help in calculating this information or use the Provider Cost of Quality Calculator
Will you need to hire staff? What will you pay the staff? Will you be able to offer any benefits?5 This content was originally created by Child Care Aware® of America. 2018 © CCAoA All Rights Reserved. Child Care Center Resources
Might serve through your child care business. Finally, you will want to know what other providers in your area charge for child care. This will help you build your budget. You may need help …
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Frequently Asked Questions
What is the purpose of this guide to child care needs assessment?
This guide has been prepared to help communities identify their child care needs and appropriate child care services or policies to meet those needs. The material moves through the steps needed to plan, execute, and report the results of a needs assessment in the most efficient and effective way for your community.
What is the mission of the child care resource center?
Mission: The Child Care Resource Center (CCRC) cultivates child, family and community well-being. Quality Start San Bernardino (QSSB) is Quality Rating and Improvement System designed to increase quality in early learning experiences by providing improvement support, professional development opportunities, and educational tools.
How do you assess community need for child care?
Developed as a companion document for Assessing community need for child care, this set of sample questionnaires is designed to help communities assess their child care need. The questionnaire collects information about work schedules, current child care arrangements and preferences, and may be modified to suit the user.
What is the community capability assessment?
The assessment focuses on the capabilities of the community, including its citizens, agencies, and organizations. It provides a framework for developing and identifying services and solutions and building communities that support and nurture children and families.