Writing Effective Letters Marquette University Law

Summary

Writing
Effective Letters
Eckstein Hall, Suite 240
1215 W. Michigan St

Milwaukee, WI 53233
414.288.3313
[email protected]
WRITING EFFECTIVE LETTERS
Contents
TOPIC Page
I Introduction 1
II Appearance
A. Electronic Submission of Letters 1
B. Hard Copy Letters 2
C. Font Style, Size and Color 2
D. Signing Cover Letters 2
E. Spacing 3
F. Error-Free 3
III Style and Format 3
A. Writing Style 3
B. Length 4
C. Sentence and Paragraph Structure 4
D. Page Margins 4
E. Format 4
IV Before Writing: Research 5
A. Internet Resources 5
B. Human Resources 5
C. Other Resources 5
V Content 5
A. Address/Date/Employer Address/Salutation 5
B. Introduction/First Paragraph 7
C. Body/Second Paragraph 8
D. Conclusion/Last Paragraph 10
E. Closing and Signature 11
F. Naming the Employer 11
VI Additional Key Points 11
A. Irrelevant or Unnecessary Information and 11
Documents Not Requested
B. Organize Printed Applications 11
VII Points for Graduates
A. Shift in Career Focus 12
B. Gap in Work History 12
C. Confidentiality 12
Appendix: Sample Letters 13
I. INTRODUCTION
Well-written letters powerfully and positively impact your candidacy and are part of your professional
branding. The type of letter most frequently associated with a job search is the cover letter (sometimes
called “letter of interest” or “letter of intent”). A cover letter is a preliminary or “cover” communication that
accompanies and frames your application materials. There are other types of communications you may
draft in the course of a job search, including a thank you letter (see, Guide to Thank You Correspondence in
the Career Planning Handbook), a letter of continued interest, or a request for a meeting. This Guide
addresses cover letters only. Always give thoughtful consideration as to the actual purpose and audience
of a letter before drafting it

Legal employers tend to rely on cover letters when selecting candidates for interviews because writing and
reasoning skills are essential skills for practicing attorneys. Failure to meet expectations for quality,
structure, and content of letters is likely to impact your candidacy. Using example letters and advice from
other industries and general online resources may be to your detriment because of the unique and
significant emphasis placed on cover letters in the legal profession

II. APPEARANCE
Cover letters need to be professional and meet readers’ expectations in terms of content and appearance

This section addresses the standard for appearance for letters sent electronically and in hard copy

A. Electronic Submissions of Letters
Most employers request that cover letters be submitted electronically either as email attachments
or uploaded into online application systems. As such, the electronic appearance of the letter is
important in terms of structure and appearance. A cover letter that is being attached and/or
uploaded should be saved as a PDF file prior to uploading/attaching the document. Doing so
preserves the intended format. After you save the document as a PDF, you should always open the
document and confirm that the font size and style remain as intended, that tabs and bulleted points
remain aligned, and that the document retained its single-page status. (Most cover letters should be
a single page in length.)
The title of the saved letter needs to be professional and informative. Best practice indicates that
you should save a letter using your first and last name and with a term that indicates to the reader
the nature of the document. You may also want to include the employer’s name as a quality check
to confirm you are attaching the correct letter for the receiving employer:
Joseph.Pagel.Letter.Foley.pdf

When an employer requests an application be sent by email, the email itself should not serve as
the cover letter unless an employer expressly directs you to use an email for this purpose. A formal
business letter should be drafted as a Word or Google document, saved as a PDF, and attached

Cover letters attached to emails must be drafted using the structure of a formal business letter,
including a header, inside address, date field, salutation, and closing. See pages 3-5 and 6-12 of this
Guide for detailed discussions of formatting and content of business letters. The email should serve
as a concise preamble to the attached documents and should include brief statements as to the
purpose of your email, your interest in the employer and the position, and a notice of the
documents included. For example:
Writing Effective Letters, p. 1
Dear Atty. Williamson:
I am contacting you to apply for the law clerk opening with Jackson, Benn & Williamson, S.C. I am
excited about this opportunity because my long-term goals include focusing on family law, and I
understand that 90 percent of the firm’s practice is family-law related. Additionally, I grew up in New
Berlin, so I know exactly where your firm is located

You will find attached to this email my résumé and cover letter. If you have any difficulty opening
either of the PDF documents, please contact me

Sincerely,
Michelle Hills
Marquette University Law School
Candidate for Juris Doctor, May 2023
414.555.3413
[email protected]
B. Hard Copy Letters
It is increasingly rare that you will apply in hard copy, but when you do, the documents you prepare
must meet the standards for quality. This means that the paper, the envelope, and the printer must
all be top quality. The paper and envelope should exactly match the paper color and quality you use
for your printed résumé. Use white, off-white, or pale gray standard letter paper (8½ " x 11") of 25%
or greater cotton bond. A high-quality bond will significantly enhance the “feel” and appearance of
your printed documents. Your cover letter should be printed using a high-quality printer. A laser
printer is available for student use in the Career Planning Center

C. Font Style, Size and Color
Regardless of a letter being sent in hard copy or electronically, the standard for appearance in terms
of font style, size, and color remain the same. The font used for your cover letter should be of a
style and size that can be easily read and are considered professional. It is not necessary that your
cover letter and résumé be of the same style type. Cover letters should be prepared using 12-point
or 11-point font, nothing smaller or larger. The color of the font throughout the entirety of the
document should be black. Black font is required irrespective of the document being submitted
electronically or in hard copy. Legal documents remain traditional, so highlighting text with font
color is not appropriate

D. Signing Cover Letters
Electronically submitted letters still require signatures. You have several options to execute an
electronic signature:
1. Print the letter, sign it in blue or black ink, and scan it back into an electronic file

2. Create a signature through the Adobe Acrobat Reader PDF program if you have a
compatible version

3. Create an electronic signature using an app like SignEasy or DocuSign

4. Use the following to denote an electronic signature: /s/ George W. Webb
Writing Effective Letters, p. 2
The signature block of a letter does not change in format if you are signing a letter that will be
submitted electronically. You still end with a closing followed by three blank lines and then your
typed name. Place the signature in the space between the closing and your typed name

Example electronic signature block:
Sincerely,
/s/ George W. Webb
George W. Webb
E. Spacing
Letters should be single-spaced with double-spacing between paragraphs

F. Error-free
This should be obvious, but too frequently the Career Planning team finds students submitting
letters with errors and/or employers share with the Career Planning team errors they found in
student-submitted letters. So, we will say it big and bold: PROOFREAD YOUR COVER LETTER
CAREFULLY. Any error, no matter how minuscule, sends the message: “I don’t care enough about a
possible job with you to be thoughtful, thorough and precise. And, by the way, I likely won’t be
thoughtful, thorough and precise if you hire me.” If your letter has an error, it is highly likely it will
end up in the discard pile during the initial screening of applicants

Check your letters for these COMMON ERRORS:
 Misspelled proper nouns, including employers’ names, recipients’ names, and names of academic
institutions

 Letters addressed to the wrong employer or contact

 The absence of an inside address and/or date field

 Use of first names in salutations. (Never use a first name in a salutation in a cover letter.)
III. STYLE AND FORMAT
Although the letters you draft will differ in purpose, there are components of style and format that are
consistent for all job-related correspondence

A. Writing Style
Cover letters must be written in a style and with a tone that are professional and approachable

Word choice and sentence structure set the tone of the letter. Your letters can at the same time be
professional and convey your energy and personality. Be deliberate in your vocabulary choices. Do
NOT copy language from an example letter, as it may not prove to be a good fit for you. A sentence
reading, “I would like very much to discuss the law clerk position with you,” and a sentence reading,
Letters should be professional and personable. Find your voice and use word choice
and sentence structure to convey energy and personality

Writing Effective Letters, p. 3
“I am excited to meet with you to discuss the law clerk opportunity,” are both professional and
achieve the same goal. Which style is “right” is contingent on your personality and how you want
to present yourself to an employer

Advanced writing skills are essential for a practicing attorney, so you should assume that employers
will scrutinize your cover letter carefully and critically while assessing your writing skills and, to an
extent, your reasoning ability

B. Length
Your letters should not exceed one full page consisting of three or four paragraphs. There are
exceptions when longer letters are appropriate, but it is a rare instance for a law student to justify
a letter longer than a single page

C. Sentence and Paragraph Structure
Your cover letter should permit a quick, easy reading. To this end, it is best to keep your sentences
short and to the point and to avoid long, rambling paragraphs. The fundamentals of good writing
apply to cover letters. Paragraphs need topic sentences that are developed by supporting
statements. A topic sentence that reads, “My legal experience, business acumen, and work ethic
will allow me to achieve in this position...,” must follow with sentences that discuss all three points
-- legal experience, business acumen and work ethic

D. Page Margins
Use at least one inch left and right margins for your cover letter. Your top and bottom margins can
be a bit smaller, i.e., .7 to .75 inches. Margins should balance the use of white space and text on the
document. Don’t cram text onto the page by reducing margins. The result will be a document that
is cluttered and discourages readers from engaging

E. Format
Lawyers draft letters frequently in practice, so demonstrating an ability to draft a letter that is
formatted accurately is important. When writing letters, you
have three formatting options: (1) block, (2) modified block, and
(3) semi-block. The examples at the end of this Guide should be
used as a reference for proper letter formatting

You have three formatting
The most common layout of a business letter is known as block options for your cover letters:
format. In block format, the entire letter, apart from the  Block
 Modified Block
letterhead, is left justified and single spaced except for a double
 Semi-Block
space between paragraphs. Modified block is another common
format. This format has the body of the letter left justified and
single-spaced, and the date and closing are in alignment starting at center of the page. The final –
and least used – style is semi-block. It is modified block style except that each paragraph is indented
instead of left justified

Your letter should include the same professional letterhead you use on your résumé

Writing Effective Letters, p. 4
IV. BEFORE WRITING: RESEARCH
Your letter should be employer-centered and employer-specific. Accordingly, before you send a letter to
any prospective employer, you must thoroughly research the employer. The information you gather will be
used in your cover letter to make the employer feel as though you are particularly interested in and are very
enthusiastic about working for the organization. If you are responding to a posted job opportunity, the
posting often provides insight into the employer and what it values in a candidate. Otherwise, there are a
variety of potential resources for your basic research, with Internet resources and individuals familiar with
the employer being the best. When researching prospective employers, look for information such as
practice areas, size and growth pattern, location(s), mission or philosophy statements regarding clients
and/or the organization’s practice, reputation, history or background, awards, “in the news” items, etc

A. Internet Resources
There are numerous websites containing valuable information. Your go-to resources will depend on
the employer in which you are interested and the type of information you are seeking. For a
discussion of some of the more useful and prominent online resources for information about legal
employers, please see the handout titled Online Research Resources included in the Career Planning
Handbook. Employer web pages also are a tremendous source of information and should be
thoroughly explored first when available. There are a variety of other websites that should be visited
depending on the type(s) of positions you are targeting. We encourage you to speak with a member
of the CPC professional staff to identify the online resources that best fit your job search needs

B. Human Resources
Individuals familiar with an employer are excellent sources of information, particularly for
employers that do not have prominent online presences. For employers lacking quality online
information, networking and informational meetings become necessary. Good resources may
include a MULS student or alum who works for or has worked for the employer, a fellow student
who previously interviewed with the employer, attorneys who handled cases where the employer
was involved either as opposing counsel or as a client, and/or a member of the CPC staff. These
individuals can be the source of inside information, which is often the best information. Inside
information enables you to learn what it’s really like to work at an employer and other key
information such as the employer’s needs and goals and what the employer values in a candidate

C. Other Resources
The CPC maintains a collection of “Employer Critique Forms,” which are forms that contain feedback
provided by Marquette students over the years based on their experiences with employers

V. CONTENT
Your letter should include (i) your contact information, (ii) the date, (iii) the employer’s name and address,
(iv) the salutation, (v) the introduction, (vi) the body, (vii) the concluding paragraph, and (viii) the
closing/signature block

A. Address/Date/Employer Address/Salutation
1. Contact Information. Your contact information is the first content on the page. We
recommend using the same letterhead that you use on your résumé to give uniformity to your
Writing Effective Letters, p. 5
professional application materials. You must include an email address and a telephone
number. You are not required to include a mailing address in your letterhead on application
materials. If you like, you may include street address, city, and state. You also have the option
to include only city and state, but location information is not essential

2. Date. The current date, with the month written out, should be placed below your header either
flush with the left margin or at the mid-point of the page. The date and closing/signature block
must be aligned, both having the same left margin

3. Employer Address and Salutation. The inside address, located below the current date, must
include the name and title of the person to receive the letter, the name of the person’s
organization, the street address, city, state, and zip code

You must be thoughtful in selecting the recipient of your letter

Whenever possible avoid sending a letter addressed to “To
whom it may concern.” The most effective letters are directed
Whenever possible, to a specific person. If you are responding to a posted
address letters to a opportunity, always send your application materials to the
specific person. person identified in the posting. If you are sending a proactive
Avoid: “To whom it application, the recruiting contact may be identified on the
may concern.” employer’s website. If a recruiting contact is not easily
identified, you may need to research the organization and/or
talk with others who are familiar with your target employer. You
can always call the organization and inquire as to whom you should direct your letter. Large
law firms often identify recruiting contacts on their NALP Forms, which are found at
https://www.nalpdirectory.com/

The recruiting contact for many legal employers commonly is a non-attorney serving a
HR/administrative function (e.g., recruiting coordinator/office manager/personnel director)

Since attorneys generally play a significantly greater role in
the decision-making process with regards to hiring,
depending on the circumstances, it may be more effective First names
to direct a cover letter to an attorney in addition to the should
recruiting contact, assuming you have some sort of NOT
connection with the attorney. If you send a letter to multiple be included in
individuals with the same employer, professional courtesy salutations

requires that you indicate in the letter that you also have
contacted a colleague of theirs (who you identify with a cc
at the bottom of the letter). Small law firms often don’t
have a recruiting coordinator, office manager or HR
administrator, so likely you will be addressing your letters to attorneys

When sending a letter as part of a proactive job search where you have identified an employer
that does not have a known or advertised position, you should select a lawyer who is a likely
decision maker and/or who has experience practicing in the area of law you hope to pursue

Salutations ALWAYS should include “Dear” and the recipient’s title (e.g., Mr./Ms./Mx./Atty.)
and last name, e.g., “Dear Ms. Jones:” First names should NOT be included in salutations

Writing Effective Letters, p. 6
B. Introduction/First Paragraph
The introduction should be brief and clearly accomplish two objectives: 1) grab the reader’s
attention thereby enticing him/her/them to read the rest of the letter; and 2) provide information
including who you are, what you want, and why you are interested in the position and the employer

1. Grab the Reader’s Attention. Whenever possible, the opening line should identify a
contact/mutual acquaintance and/or articulate a connection with the reader or a specific
interest in the person or employer

a. The name of a contact/mutual acquaintance. The most powerful and effective opening line
comes in the form of a name drop. Assuming the reader (i) knows the person you identify,
and (ii) respects that person, the reference alone might generate an offer to interview, if
only as a favor to the person named. Below are two examples of opening lines that employ
“name dropping.”
 Suzanne Howe, General Counsel of XYZ Manufacturing, a client of your firm, suggested that I write
to you. Ms. Howe identified you as a source of information for me as I research law firms in the
area with outstanding labor and employment practices

 Attorney Jack Taylor recommended that I contact you regarding my interest in securing a summer
associate position with Reynolds & Paulsen

b. A connection with the reader or a specific interest in the
person or employer. If you have no names to drop, the
next best thing is to identify a connection or a specific
interest in the person or employer

The better you can
 I enjoyed reading your profile in the October issue of the demonstrate that you
Chicago Lawyer in which you described how your firm is researched the employer,
actively involved in patent litigation in connection with the better you will be
technological advances in the automotive industry. able to express
enthusiasm and conviction
in your letter about your
 I am interested in working for Havens, Richard & Wilkie in interest in the job

part because of the firm’s strong international trade
practice. It is my intent to practice in the international trade area, and I have carefully geared my
course of study and job experiences towards this goal

2. Who you are, what you want, and why you are interested in the position/employer. In the
introductory paragraph, you need to tell the reader who you are, why you are writing
him/her/them, and why you are interested in the employer and position. How you define
yourself in this regard will vary according to your audience, but be employer-centered, i.e., focus
as much as possible on the employer—its work, location, size, reputation, etc. The better you
can demonstrate that you researched the employer, the better you will be able to express
enthusiasm and conviction in your letter about your interest in the job. Note that many
employers, particularly government and public interest organizations, are mission-driven and
prefer cover letters that discuss the applicant’s commitment to the constituencies and/or issues
the organization represents

The following are examples of opening paragraphs (the language that addresses who the writer
is and what s/he is seeking from the reader is in bold)

Writing Effective Letters, p. 7
I was excited to learn that ABC Insurance is again hiring summer law clerks. I understand
from comments made by previous law clerks that your company provides diverse and interesting
work opportunities. In addition to being a first-year law student, I am a licensed insurance agent
in the state of Wisconsin, and I am enthusiastic about the chance to work with ABC’s legal team

I welcome an invitation to meet with you to discuss my qualifications for and interest in this
position

Professor Jackson Woodley and Attorney Elizabeth Peters, who I understand are
professional acquaintances of yours, recommended I contact you. Both are aware of my intent to
practice elder law and on separate occasions identified Reed, Irving & Krueger as a firm with an
outstanding elder law practice. As a graduate of Marquette Law School, I am actively searching
for an associate position which would give me the opportunity to practice in this field. I am aware
that Reed Irving & Krueger has not advertised a need for a new associate; however, I appreciate
your consideration of the enclosed résumé, and I value meeting with you at this time to learn
more about your firm’s practice

I am enthusiastic about the prospect of joining Zimmerman & Dorney as a law clerk for
several reasons, including the opportunity the firm offers its clerk to work on diverse legal issues

I am motivated to learn new areas of the law and am very interested in assisting the legal team
on issues involving child custody disputes, personal injury claims, and trust and estates. I am a
second-year law student at Marquette University, and I would like to meet with you to discuss
my interest in the position currently available

I am active in a Madison-area job search, so I am familiar with Stone, Allioto & Graf and
would welcome an invitation to meet. I find Stone, Allioto & Graf’s stated approach to practice
refreshing. Specifically, I like Stone’s focus on fundamental skills including writing, researching,
negotiating, and creative problem solving. My practical experiences and coursework denote my
skills in these areas and position me to serve the firm’s clients well

C. Body/Second Paragraph
1. Objective. The primary objective of the body of the second
paragraph is to convince the reader he/she/they needs to
meet you by stressing “fit” regarding your relevant If a lot of your sentences
qualifications. To accomplish this, the letter should reflect start with “I,” chances
your knowledge of the employer and highlight why you are are your letter is
“candidate-centered”
a good match for the job in terms of your skills and rather than “employer-
experiences. You should identify specific skills (or qualities) centered.”
transferable to the work you will be expected to perform,
and experience that is relevant and/or demonstrates that you possess the skills you identify. In
addition, you should explain why/how your specific skills and experiences will directly benefit
the employer

2. Be Employer-Centered. Like the opening paragraph, the body paragraph of the cover letter
should be tailored to the employer and to the specific position, showing that you understand
the position and that you have researched the employer. If many of your sentences start with
“I,” chances are your letter is “candidate-centered” rather than “employer-centered.” The
paragraph should reflect your research of and familiarity with the employer and position
targeted, including applicable qualifications

Focus your discussion of your relevant skills and experiences as much as possible on the
employer. If you are responding to a job posting, the framework for the second paragraph
should come from the posting, i.e., specifically, any skills/qualities and experiences identified in
the posting. For example, if you are responding to a posted opportunity for which the employer
Writing Effective Letters, p. 8
is seeking someone to assist in general litigation and who has strong research and writing skills,
the letter should be drafted accordingly

The following are examples of employer-centered second paragraphs. The first two examples
are developed from a job posting with clearly stated qualifications

I appreciate that Waak Brown & Brixius values hiring a law student with
exceptional research and writing skills and solid academic credentials. My academic
performance and my research and writing skills position me well to meet and exceed the
firm’s expectations. The strength of my legal skills is demonstrated in part by the fact that
I was hired as a research assistant for my real estate professor and that I earned honors
grades in both of my legal writing courses. As a student intern at the Marquette Volunteer
Legal Clinic, I have been able to further develop practical skills through researching and
analyzing a wide variety of legal issues. Finally, my academic performance places me well
within your expectations of the top half of my class as I am currently ranked in the top
third. I truly look forward to the opportunity to use the skills and experiences I have
acquired to the benefit of the firm’s attorneys and clients

I understand that Perez & Arnett values hiring a law clerk with strong writing skills
and who is self-motivated. My prior experiences evidence my strengths in these areas. As
a first-year law clerk with a local company, I researched and prepared legal memoranda
on a number of issues, which developed my writing skills well beyond those acquired in
legal research and writing courses. Moreover, having worked professionally for small
companies before law school, I appreciate how each person plays a vital role to the
organization and that self-motivation is very important. For example, as a quality auditor
for Custom Millwork in Ohio, I worked away from the corporate office and was responsible
for setting my own goals, planning my own schedules, and making independent decisions
to benefit the company and its clients. I look forward to applying my motivation and
writing skills to the work of Perez & Arnett

I am currently serving as student practitioner in the Milwaukee Trial Division, so I
am aware of the qualities necessary to be effective as an attorney with the State Public
Defender’s Office (SPD). Practicing under the Wisconsin Student Practice Rule, I manage
misdemeanor and felony cases, and I regularly appear on behalf of clients in proceedings
ranging from intake court to sentencings. Because of the work I am doing on behalf of the
SPD, I am prepared to immediately assume responsibility on cases as an attorney

Moreover, my internships with Legal Aid Society and the Marquette Volunteer Legal Clinic
further developed my practical lawyering skills, including my ability to work well with
diverse clients. Finally, my course of study, which includes criminal law and procedure,
criminal investigations, and trial advocacy, complements the work of the SPD. I am excited
to bring my knowledge of and enthusiasm for criminal defense work to the position

3. Avoid Repeating Your Résumé. Rather than rehashing your résumé, expand on it. Highlight your
strengths and point out relevant experiences. Choose a few points about yourself that you know
to be of most value to the employer based on your research, then include them in the letter
with examples from your background that support these points. Try to communicate intangibles
that your résumé does not include – such as leadership, organizational, or advocacy abilities –
that would be specifically useful to the position

Writing Effective Letters, p. 9
4. Stick to the Facts. Cover letters should contain “hard” detailed data about you, not “soft”
abstract information. Avoid boilerplate language or sweeping conclusions about your
qualifications without specific examples to back up your statements

Support your statements of qualifications with specific examples

STRONG: My employment history and academic experiences indicate that my writing and research skills
compare favorably to your firm’s expectations. My skills are evidenced by my recent employment as an
academic support leader for a legal writing and research professor and by my prior experience as an intern
to Justice Rebecca Bradley of the Wisconsin Supreme Court. As an intern, I wrote numerous bench
memoranda and assisted in drafting opinions, including an opinion on the economic loss doctrine, which
was argued successfully by a member of your firm’s appellate advocacy practice

WEAK: The enclosed résumé reflects my commitment to numerous activities and organizations and
demonstrates my strong work ethic and ability to organize and manage time efficiently and effectively

D. Conclusion/Last Paragraph
The objectives of the last paragraph include Take time to draft a final
restating enthusiasm for the position with the paragraph that retains
receiving employer, identifying documents your letter’s tone and
included, and establishing relevant next steps. For denotes enthusiasm for
example, if you are applying to an employer outside the specific employer

Milwaukee and you plan to be in the employer’s
community, indicate when you would be available
for an interview. It is also smart to note your
willingness to meet with the recipient, regardless of location, on a date and at a time convenient
for the contact. For out-of-state employers, consider a statement of your willingness to travel for
an interview at your own expense if the employer is located a significant distance from Milwaukee

In addition, indicate whether you plan to follow up. When sending cold (proactive) letters, you
should state that you plan to follow the letter with a phone call, e.g., “I will call within the next two
weeks to set up a time to meet.”
Despite being short and having straight-forward objectives, take time to draft a final paragraph that
retains your letter’s tone and denotes your enthusiasm for the receiving employer. After carefully
crafting a letter that distinguishes your candidacy through demonstrated knowledge of the
employer and a discussion of relevant skills, avoid defaulting to standard end-of-letter language,
meaning don’t use boilerplate language like, “Thank you for your consideration. Do not hesitate to
contact me.” Below are examples of a closing paragraph

Because the practice focus is a perfect fit with my interests, I am excited to
explore a future with Chen Law Firm. If I have not already heard from you, I will call the
week of September 9th to confirm that you received this letter and to determine
whether you would like to schedule an appointment for us to meet. Thank you for
considering the included résumé

I welcome the opportunity to talk with you about my interest in working as a
law clerk at Patel & Patel. I appreciate the firm did not have a job posted, and I know
that you are busy, so if I do not hear from you within the next two weeks, I will contact
Writing Effective Letters, p. 10

Of font style, size, and color remain the same. The font used for your cover letter should be of a style and size that can be easily read and are considered professional. It is necessary that your not cover letter and résumé be of the same style type. Cover letters should be prepared using 12-point or 11-point font, nothing smaller or larger. The color of the font throughout the entirety of the

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Frequently Asked Questions

How do i send my resume to marquette university?

Email: [email protected] If you are unable to visit the Career Services Center during regular business hours, feedback for your resume can be provided via email. Send your resume and/or cover letter with a brief explanation of what it will be used for. Please allow two business days for a response.

What are the basic elements of a formal letter?

Although letters will differ depending on the audience or the subject, your letter should usually have the same basic elements: Always start by putting your main message up front. Some people feel that bad news should be buried.

How do you engage the reader in a letter?

It’s especially important in letters to engage the reader by using pronouns. Refer to the reader as you, but not if it sounds accusatory or insulting. That doesn’t mean that you should put your letter in passive voice. Instead, put the emphasis on the agency by using “we”. You were not very clear. We did not understand your message.