V Design Program Space Program Room Data Sheets
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Summary
1063 Block Replacement Project Request for ProposalV. Design Program – Space Program, Room Data Sheets, Drawings and Diagrams I. Introduction and Overview A. Introduction This program contains the requirements for the new facility to house the Washington State Patrol (WSP), the Office of Financial Management (OFM) and specific legislative agencies
WSP and OFM are executive branch agencies. WSP combines executive and administrative functions. OFM provides information, fiscal services and policy support to the Governor, Legislature and state agencies. The Legislative agencies conduct research and audits and support several campus processes for the Legislature. The GA Building currently houses the majority of the tenants. Their move to the new building will make way for the GA Building’s planned demolition
1. Methods & Process The functional and space program described herein was developed in a streamlined process under the guidance of the Office of Financial Management (OFM) and the Department of Enterprise Services (DES), with considerable development provided by tenant representatives. Focus groups were conducted with each group and a survey was distributed on conference room needs, soliciting information about meeting size, frequency, etc. Reviews of the preliminary list of spaces and adjacencies were included in the process
The descriptions below represent needs outlined by each of the 1063 Block user groups and the results of interim discussions. The quantity and quality of building features required to meet functional needs are described. Some confirmation and review by users will be required during the design process
B. Summary of Requirements The following paragraphs summarize requirements for the building and site and are spelled out in greater detail in the body of this section
1. Staffing Staffing levels were developed based on user input, including staffing by division. The breakdown by agency and staff type is shown in the table below
Combined Total Headcount Summary occupants notes State 755 [96 Leg]+[142 OFM]+[517 WSP] Contractor Employees 39 [3 Leg]+[36 WSP] Other Occupants 6 [Leg Agency Interns] Total Headcount: 800 total population that occupies the workplace Table 1: Summary of Staffing 2. Building Space Requirements Detailed requirements for each space are explained in the Article XII, Room Criteria Sheets (see future addendum). Space needs were developed by 1063 Block tenant user groups using the staffing numbers and verified by the consultant team for consistency across agencies. Agency representatives along with the assistance from the consultant team also worked to identify space reduction and/or sharing opportunities. Certain jointly shared areas, such as meeting spaces and break rooms, are sized based on staffing occupancy and scheduling as well as current workplace standard space allocations
December 23, 2013 DESIGN PROGRAM Page 1 of 51 1063 Block Replacement Project Request for Proposal 3. Area Summaries The following tables show a summary of each agency’s space needs and the building as a whole. Each total represents net area (See Article XI, Space List for space requirements by tenant group). The largest tenant is WSP, occupying 97,157 sf. OFM and the Legislative agencies are similar in size and percent of offices-to-workstations
Figure 1 is a graphic representation of each agency’s make up of space types, the total net square footage of the building, overall common areas, and the build-up to the building’s gross square footage. Please refer to Conversion of Assigned to Gross Space under Space Standards / Assumptions later in this section for further detail on grossing assumptions
December 23, 2013 DESIGN PROGRAM Page 2 of 51 1063 Block Replacement Project Request for Proposal Legislative Summary Summary | Office Space quantity square feet notes Individual Workspaces | Offices 5 912 sf Individual Workspaces | Workstations 96 6,982 sf Standard Support | Meeting Spaces 1,280 sf dedicated Standard Support | Resource Spaces 2,110 sf Special Support Spaces 600 sf Legislative Program Net Area 11,884 sf Digital Archive Reduction -530 sf reflected in SF above, see File Reduction Interior Circulation Factor x 1.40 (from Space Standards) Total Legislative Net Area 16,638 sf Distribution of Net Area 5% 7% Offices 18% Workstations Meeting Spaces 11% 59% Resource Spaces Special Support Spaces Office of Financial Management (OFM) Summary Summary | Office Space quantity square feet notes Individual Workspaces | Offices 13 2,128 sf Individual Workspaces | Workstations 115 7,332 sf Standard Support | Meeting Spaces 2,500 sf dedicated Standard Support | Resource Spaces 1,640 sf Special Support Spaces 0 sf OFM Program Net Area 13,600 sf Interior Circulation Factor x 1.40 (from Space Standards) Total OFM Net Area 19,040 sf Distribution of Net Area 12% 0% Offices 16% Workstations 18% Meeting Spaces 54% Resource Spaces Special Support Spaces Washington State Patrol (WSP) Summary Summary | Office Space quantity square feet notes Individual Workspaces | Offices 107 13,868 sf Individual Workspaces | Workstations 396 26,716 sf Standard Support | Meeting Spaces 4,900 sf dedicated Standard Support | Resource Spaces 9,185 sf Special Support Spaces 15,317 sf WSP Total Net Area 69,986 sf Digital Archive Reduction -3,165 sf reflected in SF above, see File Reduction Interior Circulation Factor x 1.40 (from Space Standards) Total OFM Net Area 97,980 sf Distribution of Net Area Offices Workstations 22% 20% Meeting Spaces 13% 38% Resource Spaces 7% Special Support Spaces Overall Net Area 133,658 sf (from above) Common Areas 10.0% 13,366 sf includes restrooms, open lounge, building reception and custodian storage includes meeting space [50% utilization = 7,400 sf for tenant needs] (from Conference Matrix) Central Shared Conference 7,400 sf and internal circulation Distributed Shared Space 9,210 sf includes distributed meeting spaces (from space list), break rooms and vending areas Other Shared Building Space 4,858 sf includes loading dock, bicycle storage [5% FTE], wellness rooms, locker rooms [0.5% FTE] Total Rentable Area (rsf) 168,492 sf total area occupied by the tenants Grossing Factor x 1.25 (from Space Standards) Total Gross Area (gsf) 210,615 sf total gross area (vert. circulation, utilities, envelope, structure, etc) Table 2: Agency Program SummariesDecember 23, 2013 DESIGN PROGRAM Page 3 of 51 1063 Block Replacement Project Request for Proposal 1.40 int. circ
1.40 int. circ. 1.40 int. circ
Legislative 133,658nsf OFM WSP 19,040 sf 16,638 sf office space 97,980 sf workstations resources shared conference: distributed: 50% utilization meeting space, consolidated meeting space, circulation 9,210 sf break rooms, vending support 7,400 sf 168,492sf usable* dedicated 134,000 nsf* 4,858 sf 10% common x1.25 grossing factor SINGLE SUB-AGENCY 13,366sf shared building:MEETING SPACES locker rooms, bicycle storage, distributed loading dock, wellness rooms AGENCY-WIDE, NON-DEDICATED shared 211,000 gsf* ALL AGENCIES Figure 1: Gross Square Footage Build-up *Numbers round up to nearest 500 sf
Overall Net Area 133,658 sf (from above) Common Areas 10.0% 13,366 sf includes restrooms, open lounge, building reception and custodian storage includes meeting space [50% utilization = 7,400 sf for tenant needs] (from Conference Matrix) Central Shared Conference 7,400 sf and internal circulation Distributed Shared Space 9,210 sf includes distributed meeting spaces (from space list), break rooms and vending areas Other Shared Building Space 4,858 sf includes loading dock, bicycle storage [5% FTE], wellness rooms, locker rooms [0.5% FTE] Total Rentable Area (rsf) 168,492 sf total area occupied by the tenants Grossing Factor x 1.25 (from Space Standards) Total Gross Area (gsf) 210,615 sf total gross area (vert. circulation, utilities, envelope, structure, etc) Table 3: Summary of Building Space RequirementsDecember 23, 2013 DESIGN PROGRAM Page 4 of 51 1063 Block Replacement Project Request for ProposalII. Mission, Goals and Objectives 1. Agency Missions In planning for a future workplace, it is critical to understand the mission, goals, and objectives of the future tenants of the Block 1063 project. Through future tenant interviews, and program validation sessions, space programs were developed to create an alignment between organizational mission and space allocation. The following descriptions highlight the respective missions of the future 1063 Block tenants
1. Executive Agencies The mission of the Washington State Patrol (WSP) is to enhance the safety and security of the state by providing the best in public safety services. Commissioned and non- commissioned employees work in a variety of specialties and programs within the agency's six bureaus. These bureaus combine to administer the activities of over 2,200 commissioned officers and civil service personnel
a. WSP includes 20 divisions i. Office of the Chief ii. Budget and Fiscal Services (BFS) iii. Government and Media Relations (GMR) iv. Fire Prevention v. Fire Protection vi. Criminal Investigations (CID) vii. Homeland Security (HSD) viii. Investigative Assistance (IAD) ix. Office of Professional Standards (OPS) x. Special Operations (SOD) xi. Criminal Records Division (CRD) xii. Communications xiii. Electronic Services (ESD) xiv. Human Resources (HRD) xv. Information Technology (ITD) xvi. Risk Management (RMD) xvii. Field Operations Bureau (FOB) xviii. Commercial Vehicles (CVD) xix. Motor Carrier Safety (MCSD) xx. Latent Print / Forensic Laboratory Services Bureau Office of Financial Management The mission of the Office of Financial Management (OFM) is to provide vital information, fiscal services, and policy support that the Governor, Legislature and state agencies need to serve the people of Washington. The Agency plays a central role in budget planning, policy development, and fiscal administration for the executive branch; prepares the executive budget proposal and monitor budget implementation; creates statewide technology policy and standards and provides strategic direction and enterprise architecture for state government; develops and maintains state administrative and accounting policies and prepare statewide financial reports; conducts executive policy research and develops legislation to support the Governor's policy goals; provides estimates of state and local population, monitors changes in the state economy and labor force; and conducts research on a variety of issues affecting the state budget and public policy, and manages statewide human resource policy functions including classification, compensation, workforce data, recruitment and other policy functions
December 23, 2013 DESIGN PROGRAM Page 5 of 51 1063 Block Replacement Project Request for Proposal a. OFM includes 5 divisions i. Results Washington ii. Accounting iii. Employee Services iv. State Human Resources v. Office of the Chief Information Officer 2. Legislative Agencies a. The Joint Legislative Audit and Review Committee (JLARC) is a bipartisan legislative committee that conducts performance audits, program evaluations, and other studies on behalf of the legislature
b. The Washington State Institute for Public Policy (WSIPP) carries out practical, non- partisan research—at legislative direction—on issues of importance to Washington State. The Institute conducts research using its own policy analysts and economists, specialists from universities, and consultants. Fiscal and administrative services for the Institute are provided by the Evergreen State College
c. The Legislative Service Center (LSC)’s mission is to meet the law making, communication, research, and administrative needs of the Legislature and legislative agencies. It provides a full range of information technology hardware, software, telecommunications, operations, website development, training, and customer support services
d. The Legislative Evaluation and Accountability Program (LEAP) Committee provides consulting services to legislative committees and staff and provides analysis on special issues by legislative request. It serves as an independent source of information and technology for developing budgets, communicating budget decisions, and tracking revenue, expenditure, and staffing activity
e. The Joint Transportation Committee (JTC) conducts transportation studies and performs policy oversight at the direction of the Legislature. This bipartisan, bicameral legislative agency reviews and researches transportation programs and issues, and promotes the dissemination of transportation research to state and local policy makers
3. Agency Structures The following charts, provided by user groups and available at web links below, diagram the organizational structure of each agency. WSP tenant functions do not include the field offices. *(Figures do not include organization charts for every group.)December 23, 2013 DESIGN PROGRAM Page 6 of 51 1063 Block Replacement Project Request for Proposal Figure 2. WSP Organizational Chart http://www.wsp.wa.gov/about/docs/orgchart.pdf Figure 4. OFM Organizational Chart (Note: highlighted functions will be housed in the building.) http://www.ofm.wa.gov/about/documents/ofmorgstructure.pdfDecember 23, 2013 DESIGN PROGRAM Page 7 of 51 1063 Block Replacement Project Request for Proposal Figure 6. JLARC Organization Chart Figure 7. JTC Organization ChartDecember 23, 2013 DESIGN PROGRAM Page 8 of 51 1063 Block Replacement Project Request for Proposal Figure 8. LEAP Organization ChartDecember 23, 2013 DESIGN PROGRAM Page 9 of 51 1063 Block Replacement Project Request for Proposal 4. Program Goals and Objectives The following goals for the facility have served to guide development of the building functional and space program: 1. Efficient Operations The facilities must support the smooth flow of work through well planned adjacencies
2. Staff Support and Satisfaction Staff health and safety are high priorities, and many supporting amenities will be provided (i.e. wellness / lactation rooms, bike storage and locker rooms)
3. Quality A pleasant and conducive work environment should be provided as one means of contributing to increased productivity and staff satisfaction. This implies access to daylight, quality finishes and appropriate acoustics
4. Flexibility The facility should provide a high degree of flexibility to accommodate occupant churn, new furniture and equipment, changing organizational patterns, and/or different tenants
5. Twenty-Four Hour Operations Multiple groups require 24-access to facilities throughout the year. Secure and accessible workspaces should be adjacent to amenities such as break rooms, vending and restrooms
6. Safety and Security Security is a major concern in these facilities due to sensitive information and collocation of multiple agencies. Levels of security required range from public to highly secure room such as evidence storage. The primary security strategy for WSP will be to keep most WSP visitors from penetrating beyond the building lobby unescorted. The building and site design shall contribute to the safety of personnel and security of information and property
7. Energy and Environment The project is expected to be a high performance building. Sustainable and efficient systems should provide all tenants with flexible and modernized office space and amenities. Energy saving measures with reasonable life-cycle paybacks should be used (see Section IV. Design Program - Narratives for further sustainability goals and technical requirements). Attention must be paid to internal air quality (through material selection and mechanical system design)
8. Active Design To encourage employee health and wellbeing, the project should encourage movement and healthy activities through strategies such as visible and attractive stairs, wayfinding signage that promotes stair use, attractive open space, space for lactation support and adequate covered bike storage
December 23, 2013 DESIGN PROGRAM Page 10 of 51 1063 Block Replacement Project Request for ProposalIII. LOCATION AND ACCESS A. Public Transportation The site is strategically located for employee commutes by public transit from all areas of Olympia, with frequent service during morning and early evening hours. Transit stops are within walking distance of the building for employee and visitor convenience, with free service provided by DASH transit
B. Access Convenient access to other state government offices is important to all tenants. Access to bicycle parking and storage is necessary as bicycle commuters are already prevalent
Outdoor racks for visitor bicycles should also be provided. Vehicular access for visitors includes designated on-street parking adjacent to the site, or at parking garages either on the capitol campus or private parking lots nearby and downtown
C. Lobby The main public entrance should be clearly visible from 11th Avenue SW and easy to locate from nearby sidewalks, parking and transit areas. Adequate, appropriate signage should be used to identify the building and direct visitors on the site. The main public lobby should be easy to find from all entrance points and directly accessible from 11th Avenue SW
The lobby should be spacious with an attractive layout, seating, and coordinated colors corresponding to the overall image of the building. Materials should be durable for high traffic areas and help reinforce each department’s desired image. WSP will provide staff for the receptionist station where access to the interior areas will be controlled. This area should look welcoming but convey the message that visitors have limited access to the facility
The WSP pride should be expressed near or in the lobby and include information on its history and a memorial display
D. Wayfinding It should be easy for staff and the public to find the destinations they seek within the building
Unescorted public circulation within the building should be limited to a non-secure public use zone – this includes direct access to Legislative Agency, OFM and some WSP areas (see Building Access Zones Diagram for detail). Design and signage systems should reinforce wayfinding. There should be directories for each building and floor. Rooms and workstations should be identified with signs (see Article V., B. Signage and Identification for further detail)
December 23, 2013 DESIGN PROGRAM Page 11 of 51 1063 Block Replacement Project Request for ProposalIV. Space Standards / Assumptions A. Section and Division Space Allocations Legislative agencies, OFM and each division of WSP will have a range of open workstations, private offices, resource spaces, support spaces and dedicated or shared conferencing needs. Metrics for allocating square footage were established for each type of use and are as follows: 1. Open Workstations are included with a standard 64 sf or 100 sf
2. Private offices follow a standard set by WSP (see Article XIV, Room Layout Sketches): a. PO1 = 100 sf b. PO2 = 120 sf c. PO3 = 168 sf d. PO4 = 224 sf e. PO5 = 280 sf f. PO6 = 320 sf 3. Space for common resources is based on industry-wide standards as follows: a. 36” lateral files are 20 sf, (including storage and circulation space to access files)
b. Work rooms are sized based on user input and include space for items such as work tables, print/copy stations, mail and file storage within each agency’s secured area (see Space List for detail)
c. Break Rooms on each floor1, sized at (1) 100 sf to include a kitchenette and seating area and (2) 50 sf to accommodate a kitchenette. The design team may wish to explore aggregating space for larger, more dynamic yet fewer break areas. This is encouraged, however, allowing for 2.7sf / FTE. All break rooms to include acoustic buffering from work areas. Each provide at least a microwave oven and counter, and those in proximity to at least 25 FTE include sink and coffee machine
d. Vending Areas on each floor, sized at 170 sf to accommodate 3 vending machines (1 machine per 70 staff, typ.)
e. Shared touchdown space located in open office spaces where staff can break away for private phone conversations, conversations with 1-2 others or work in a quiet space. These are provided at 1:25 FTE and are 40 sf each.2 f. Additional resource/support spaces are included per survey responses and interview input
B. Meeting Areas Conference and meeting spaces were allocated based on meeting information provided by the users including: frequency, size, access, priority, ongoing display of confidential material, etc. Meeting spaces with a net square footage over 500 sf were automatically designated shared-use. For shared spaces, a goal of 50% utilization was used in order to allow for scheduling flexibility
1 Preliminary site capacity studies indicate a possible building configuration of two major wings, shared core, and average 4 floors each above entry level. This was used to establish preliminary assumptions for the frequency of floor-wide support space
2 In some cases, this has been modified based on tenant preference
December 23, 2013 DESIGN PROGRAM Page 12 of 51
December 23, 2013 DESIGN PROGRAM Page 1 of 51 V. Design Program – Space Program, Room Data Sheets, Drawings and Diagrams I. Introduction and Overview A. Introduction This …
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What is the purpose of pre design room data sheets?
PURPOSE OF PRE-DESIGN ROOM DATA SHEETS Pre-pre-design room data sheets are used to provide the University with a record of the requirements for each space identified in the Functional Program and to assist the consultants with a general description of the physical and technical characteristics of each space. PR O J E C T A G R E E M E N T
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SECTION: PRE-DESIGN ROOM DATA SHEETS B-160 Emily Carr University of Art + Design Campus Redevelopment Project FINAL DRAFT Space Name & Ref. # 15 Etchant Room Area: 16.0 Spaces: 1 Total: 16.0 ARCHITECTURAL DATA
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Visual Suite ARCHITECTURAL DATA Room Function:(Describe/List Prime Activities) Individual work editing sound and video; one will have external machine room. Maximum Occupancy: No. Staff: - No. Students: 2 Others: -- Best Example of Equivalent Space Preferred Floor Location: (i.e., Ground Floor, Upper, etc.) Adjacencies/Proximities
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Space Name & Ref. # 07 Machine Room Area: 3.0m2Spaces: 1 Total: 3.0m2 ARCHITECTURAL DATA Room Function:(Describe/List Prime Activities) Equipment room for computer 1 services for FVIM area.