Usc Marshall School Of Business Powerpoint 2007

Summary

USC Marshall School of Business PowerPoint 2007
Academic Information Services
- Introduction
This is the first of six PowerPoint handouts. It is intended to introduce you to the PowerPoint environment and begin
building presentations

Topics Covered in this Handout:
Navigating the PowerPoint Environment
Creating a New Presentation
Selecting a Design Template
Creating New Slides
Applying Layouts
Creating a Title Slide
Creating Bulleted Lists
Creating Tables
Setting Transition Effects
Running Your Slideshow
Slide Show Options
Custom Slide Shows
Printing
Other Marshall PowerPoint 2007 Handouts
These are the other Marshall PowerPoint handouts listed in the suggested order they should be read

Drawing Tools – Covers using the drawing tools and working with images, shapes, and lines

SmartArt – Allows you to easily combine text with graphics to make your message more visual

Charts – Includes Pie, Line, Area, Bar, Column, Stock, XY, Scatter, Pyramid, and Radar charts

Themes/Templates – How to customize the background and create your own theme

Animation – Includes such animation effects as making columns rise up one-by-one, synchronizing bullets with
images, making arrows fly in, etc

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 1 of 43
TABLE OF CONTENTS
Topics Covered in this Handout: ......................................................................................................................................... 1
Other Marshall PowerPoint 2007 Handouts ....................................................................................................................... 1
TABLE OF CONTENTS............................................................................................................................................................... 2
WHAT IS POWERPOINT AND WHAT CAN YOU MAKE WITH IT? ............................................................................................. 5
NAVIGATING THE POWERPOINT ENVIRONMENT – NORMAL VIEW....................................................................................... 6
POWERPOINT VIEWS .............................................................................................................................................................. 7
Normal View / Outline View ............................................................................................................................................... 7
Slide Sorter View ................................................................................................................................................................. 8
Notes Pages......................................................................................................................................................................... 8
Slide Show ........................................................................................................................................................................... 8
Slide Master / Notes Master / Handout Master ................................................................................................................. 8
PAGE SETUP ............................................................................................................................................................................ 9
SELECTING A THEME ............................................................................................................................................................. 10
SET THEME OPTIONS - COLOR, FONT, AND BACKGROUND .................................................................................................. 11
Change the Typeface......................................................................................................................................................... 11
Select a Color Scheme ....................................................................................................................................................... 11
Select a Background Style ................................................................................................................................................. 11
NEW SLIDES AND LAYOUTS ................................................................................................................................................... 12
SELECIING A SLIDE LAYOUT ................................................................................................................................................... 13
Creating a New Slide ......................................................................................................................................................... 13
Change the Layout of an Existing Slide ............................................................................................................................. 13
CREATING A TITLE SLIDE ....................................................................................................................................................... 14
FORMATTING TEXT ............................................................................................................................................................... 15
THE “TITLE AND CONTENT” LAYOUT..................................................................................................................................... 16
CREATING A BULLETED LIST .................................................................................................................................................. 17
CHANGING THE BULLET TYPE ............................................................................................................................................... 18
Part A: Specify the Scope (Which Bullets do you Wish to Change?) ............................................................................ 18
Part B: Changing the Bullet ........................................................................................................................................... 19
Adjust Distance Between Bullets and Text ....................................................................................................................... 20
Animating Bullets .................................................................................................................................................................. 21
Note about Animating from the Slide Master .................................................................................................................. 21
Animate Indented Bullets Individually .............................................................................................................................. 21
ALTERNATIVES TO BULLETED LISTS....................................................................................................................................... 22
TABLES................................................................................................................................................................................... 23
Inserting a Table................................................................................................................................................................ 23
TABLES – MAKING STRUCTURAL CHANGES .......................................................................................................................... 24
© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 2 of 43
The Layout Ribbon ............................................................................................................................................................ 24
Right Clicking Cells ............................................................................................................................................................ 24
The Design Ribbon ............................................................................................................................................................ 24
Resizing Tables/Columns/Rows ........................................................................................................................................ 25
TABLES – DATA ENTRY .......................................................................................................................................................... 25
TABLES – TEXT FORMATTING ................................................................................................................................................ 26
“Layout” Tab ..................................................................................................................................................................... 26
“Home” Tab....................................................................................................................................................................... 26
“Design” Tab ..................................................................................................................................................................... 26
TABLES - OVERALL FORMATTING .......................................................................................................................................... 27
TABLES - FORMAT CELLS INDIVIDUALLY ............................................................................................................................... 28
Apply Table Borders .......................................................................................................................................................... 28
Apply Cell Backgrounds ..................................................................................................................................................... 29
Apply Effects to Cells ......................................................................................................................................................... 30
ALTERNATIVES TO TABLES .................................................................................................................................................... 31
Use Images as Cell Backgrounds ....................................................................................................................................... 31
Display Numeric Data in a Chart Rather than a Table ...................................................................................................... 32
Think Outside of the Table Box ......................................................................................................................................... 33
RUNNING SLIDE SHOWS ....................................................................................................................................................... 34
Starting a Slide Show........................................................................................................................................................ 34
Navigation During a Slide Show ........................................................................................................................................ 34
Mouse Navigational Options............................................................................................................................................. 35
Drawing on the Screen During a Slide Show ..................................................................................................................... 35
SLIDE SORTER VIEW / TRANSITION EFFECTS ......................................................................................................................... 36
Transition Effects (Slide Entrance & Sound) ..................................................................................................................... 36
Remove a Transition Effect ............................................................................................................................................... 36
Change Slide Order ........................................................................................................................................................... 37
Delete a Slide .................................................................................................................................................................... 37
Hiding Slides ...................................................................................................................................................................... 37
Don’t advance on mouse click .......................................................................................................................................... 37
IMPORT SLIDES FROM ANOTHER POWERPOINT PRESENTATION ........................................................................................ 38
REHEARSE TIMINGS............................................................................................................................................................... 39
Rehearse Timings .............................................................................................................................................................. 39
Turning Off Automatic Slide Advancement ...................................................................................................................... 40
Record Narration............................................................................................................................................................... 40
SLIDE SHOW SETUP ............................................................................................................................................................... 41
CUSTOM SLIDE SHOWS ......................................................................................................................................................... 42
Creating a Custom Show ................................................................................................................................................... 42
© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 3 of 43
Running a Custom Slide Show........................................................................................................................................... 42
PRINTING............................................................................................................................................................................... 43
© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 4 of 43
WHAT IS POWERPOINT AND WHAT CAN YOU MAKE WITH IT?
PowerPoint is a presentation application that allows you to create and display your ideas graphically on slides which can
be projected to an audience using an LCD type projector or printed out on paper or transparency. Slides can contain
text, bulleted lists, images, drawn objects, charts, sound, and movies. You can also add animation effects to add clarity
and impact to your slides. Some examples of the types of slides which can be created are shown below. Note that you
are not locked into to making just slides which use the layouts below. Note also that Charts, Tables, and SmartArt are
not covered in this handout but are covered in other Marshall handouts

Title Slide Section Header
This is typically your first slide and announces This type of slide is typically used to announce a
the topic of your presentation. change in topic during your presentation

Bulleted Lists Charts
Used to display main points. See the Animations Allows you to display numeric data graphically
handout to synchronize bullets with images. in the form of Pie, Line, Area, bar, etc., charts

Tables SmartArt
Typically used to list related non numeric data in Used to easily combine text and images in a very
groups. wide variety of ways

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 5 of 43
NAVIGATING THE POWERPOINT ENVIRONMENT – NORMAL VIEW
MS Button – Click to Quick Access Toolbar – Allows you to place often used Tabs – Click a tab to see the buttons
access printing, saving, buttons on it. Right click any button to add it to the it contains. Double click an object to
opening files, closing files, toolbar. Right click a button on the toolbar to remove it. jump to a pertinent tab

and PowerPoint options

More Options – Click the
expand arrows to view
dialogue boxes with more
options

Side Tab – Allows you to
select, move, or delete a
slide

Outline Tab – Allows you
to type text and move
bullet points up & down

If you close this pane,
click the “Normal” view
button to get it back

Normal View – this is the
Normal view window. It
is the default
environment when you
start a new presentation
and is where you will do
most of your work. Resize Pane – Click Notes Area – allows you to type Select View – Most commonly Zoom Fit Slide to
and drag the lines notes for each slide that you can used views: Normal, Slide Sorter, In/Out Window
to resize the areas. print out with the slide. & Slideshow

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 6 of 43
POWERPOINT VIEWS
PowerPoint has several different Views you will be using depending upon what you wish to do

You can access all views available under the “View” tab

You can access Normal, Slide
Sorter, and Slide Show by
using the shortcuts in the
lower right. Normal Slide Slide
Sorter Show
Normal View / Outline View
This is default view and the one you will use the most. See the illustration below for
information on what you can do with “Normal” view

Slide Content Area
This pane contains the “Slides” Use this area to create and edit slide
and “Outline” tabs. See the content. For example, text, drawings,
blow ups on the left for info. images, SmartArt, bullet lists, charts, etc

Slides Tab
Use this tab to
move/delete
slides or select
multiple slides at
once for copying
and formatting

Notes Pages
This area allows you to type text beneath
each slide. The text will not display in a
Outline Tab slide show but you can print it out as
Use this tab to drag shown below to help you practice or give
text to a different your presentation

slide. Only text
Drag the line to
typed in the pre-
control how much
positioned text
each pane gets of
placeholders will
the total screen

appear here

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 7 of 43
Slide Sorter View
Slide Sorter view displays your slides as miniatures. You will typically use this view to create slide transition effects, hide
slides, move slides, and set slide timing. Note that you cannot work on individual slide content in this view. See page 36
of this handout for more information on using the “Slide Sorter”

Notes Pages
As mentioned earlier, Notes Pages allows you to type text beneath each
slide. The text will not display in a slide show but you can print it out as
shown below to help you practice or give your presentation

You can type in your notes in the bottom pane while in Normal view or you
can type them in while in Notes Pages view as shown to the right

Slide Show
You will use this view when you wish to show your slide show to an audience. PowerPoint will display each slide full
screen. You will use this view to text your animation, sound, and transition effects. See page 34 of this handout for
more information on using “Slide Show” view

Slide Master / Notes Master / Handout Master
You can use these views to edit the template that controls how all of your slides are laid out and are formatted. Note
that these are not covered here but are covered in the “PowerPoint – Themes” handout

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 8 of 43
PAGE SETUP
By default, PowerPoint is setup to display slides and printouts as follows:
Slide Presentations – A screen ratio of 4:3 set to “landscape” which works will with most computer screens

Printouts - 8.5” x 11” paper set to “landscape” for printing out slides and “portrait” for printing out handouts,
notes, and outlines

These settings work well for most presentations; however, if you think
your presentation will not work with these settings, for best results, you
should change them prior to creating your slides

1. Click the “Design” tab

2. Click “Page Setup”

Slides
Use this to specify the orientation of
printed slides and slides during a slide
show. The default is landscape

Slides Sized for:
Use this to specify the dimensions
of the slides and slide show. The
default is On-Screen Show (4:3)
which typically fills most screens
edge to edge. Note you can also
set it to other dimensions such as
legal paper, banners, etc

Notes, Handouts & Outline
Use this to specify the orientation of
printed notes, handouts, and outlines

This will not affect your slide show

4:3 Ratio 16:9 Ratio
© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 9 of 43
SELECTING A THEME
Upon launching PowerPoint you will see the screen shown on the previous page. I suggest the first thing you do is to
select a theme for your presentation. Themes dictate how your presentation will look cosmetically. Themes include the
background used, position of objects, font type and color, as well as any background graphics and lines. Themes where
the text stands out from the background are good choices if you plan on projecting your presentation. To select a
theme, follow the steps below

1. Click the “Design” tab

2. Click the down arrow to
scroll to additional
themes

More Options -
Alternately, you can
click the “More” down
arrow to see all the
themes at once and
have access to online
themes

3. Once you have decided
on a theme, click it to
apply it to your
presentation. Every
existing and yet to be
made slide in your
presentation will use
the theme you select

Switch Themes - If you have selected a theme and decided you don’t like it, simply click a different theme

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 10 of 43
SET THEME OPTIONS - COLOR, FONT, AND BACKGROUND
When you select your theme, you are selecting the overall layout the theme uses as well as its default color scheme and
default font. Within the theme you have selected, PowerPoint gives you easy to use tools that allow you to make
limited changes to the color scheme and background as well as the typeface. If you would like to make more extensive
changes, see the handout on “PowerPoint – Themes”

Change the Typeface
These steps will allow you to change the typeface for all slides in your
presentation by selecting premade combinations of title and body text

Note that the top font affects only Title text and the bottom font affects all
other text in the presentation. Also, if you have changed the font of
specific text using the tools on the “Home” tab, the steps below will no
longer affect that text

1. Click the “Design” tab

2. Click the “Fonts” drop down arrow

3. Click the typeface set you wish to use

Select a Color Scheme
These steps allow you to make changes to your color scheme by selecting from a
limited list of premade color schemes. Note that if you have changed the font
color of specific text using the tools on the “Home” tab, the steps below will no
longer affect that text

1. Click the “Design” tab

2. Click the “Colors” drop down

3. Click a color scheme

Note that selecting a different Color Scheme will affect what
backgrounds are available and selecting a different Background Style
will affect what background colors appear in the Colors window

Select a Background Style
Within a color scheme, there are a limited number of background
colors you can select from. The background you select will be
applied to all of your slides

1. Click the “Design” tab

2. Click the “Background Styles” drop down

3. Click a background

Note that there are more colors and other background options
under “Format Background…”
© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 11 of 43
NEW SLIDES AND LAYOUTS
Whenever you start a new slide, you should specify a “Layout”. Layouts help you place a
specific type of content on your side. For example, if you wish to make a “Title” slide,
you would select the “Title Slide” layout, if you want to make a slide which contains a
bulleted list or chart, you will select “Title and Content” layout. There is also a blank
layout that leaves content placement up to you

Note that the type of layout you select does not “lock you in” - you can insert any type of
object you wish into any layout. You can even make your own layouts (See the
“PowerPoint – Themes” handout.) However, selecting the right layout does have the
following advantages:
They save you time by giving you preformatted text
place holders to type text into

The text typed into a text place holder provided by the
layout shows up in “Outline” view. Outline view
allows you to drag text between slides. (See the image
below.)
Changes to the text formatting in the Slide Master or
Layout Master affects all slides which use that layout

This is useful for making text formatting changes to
multiple sides at once

NOTE: You cannot group the premade text placeholders

Text typed in the text layout boxes which appear when you select a layout shows up
on the Outline tab. You can drag text from one side to another on the Outline tab

Note that text typed in text boxes that you have inserted yourself under the “Insert”
tab will not show up on the Outline tab

© Marshall School of Business - USC 8/15/12 Wayne Wilmeth Page 12 of 43

PowerPoint 2007 - Introduction This is the first of six PowerPoint handouts. It is intended to introduce you to the PowerPoint environment and begin building presentations. Topics …

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Frequently Asked Questions

Why the usc marshall school of business?

USC Marshall School of Business. With an emphasis on entrepreneurship and innovation, collaborative research and social responsibility, the USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment.

Who is the current dean of the usc marshall school of business?

The USC Marshall School of Business is the business school of the University of Southern California. The current Dean is James G. Ellis.

When was the marshall school of business founded?

The Marshall School began as the College of Commerce and Business Administration in 1920. The Graduate School of Business Administration was established in 1960. The Entrepreneurship Program, the first of its kind in the United States, was established in 1972 and is internationally recognized.

Is the university of southern california a business school?

The USC Marshall School of Business is the business school of the University of Southern California. It is accredited by the Association to Advance Collegiate Schools of Business. In 1997 the school was renamed following a $35 million donation from alumnus Gordon S. Marshall.