There Are Several Ways To Importexport Onenote Notebooks

Summary

There are several ways to import/export OneNote notebooks, depending on your computer's operating system and
whether you're using the OneNote desktop app or O365. Please find the appropriate instructions for your system below,
and then follow the steps

O365, OneNote Cloud App
One way to export your OneNote notebooks to another account is to grant access to the notebook through OneDrive to
another Microsoft account, then copy the notebook in that account to take ownership of the notebook. This keeps the
new copy of the notebook independent of the original shared notebook. Below are the steps to follow to accomplish this

1. Log into the OneDrive account that has the OneNote notebook(s) you want to export

2. Create a folder for the notebooks in OneDrive, if one doesn’t already exist

Then make sure any notebook you want to export is in that folder

3. Click the three vertical dots to the right of the folder

4. Click Manage Access. (See Image 1)
5. In the right sidebar that appears, click the button to the right of Direct Access. (See Image 2)
6. Enter the other Microsoft account that you want to send the notebook to in the field below. (See Image 2)
7. Click Grant Access. (See Image 2)
8. Sign into the OneDrive account you just shared the notebook to

9. Click Shared on the left sidebar to see the folder that has been shared

10. Open the folder to find the notebook you want to copy

11. Click the three vertical dots to the right of the notebook

12. Click Copy to. (See Image 2)
13. In the right sidebar that appears, select Your OneDrive

14. Navigate to where you want the notebook saved in your OneDrive account and click Copy Here

Image 1:
Image 2:
When you go back to your files in OneDrive you will see that notebook and can edit it from the web or sync it to your
OneNote desktop program and make edits. Things to note about this copied OneNote Notebook:
• You can delete the notebook from the original account and the copy is not affected

• If you update the original notebook, no changes are made to the new copy

• Editing for the copied notebook is normal due to ownership of the notebook being transferred to the account

Windows, OneNote Desktop App
The following steps are for users who have the Windows OneNote 2016 desktop client installed on their machines

Move and Sync a Notebook from OneNote 2016 (desktop version) to OneNote O365 (cloud version)
The following steps are for users who have the Windows OneNote desktop client and wish to move their notebook(s) to
the O365 OneNote application

You may keep, sync, and edit both versions if you plan to continue using the desktop version as well as the O365 version

1. Launch the desktop version of OneNote (OneNote 2016) on your computer and click the File tab

2. On the Notebook Information screen, click the Settings button and select Share or Move from the menu that
appears

3. On the Share Notebook screen, select OneDrive – University of Missouri, and then click the Browse button

4. The Move Notebook dialog window opens to the appropriate location for saving OneDrive documents. You may
create folder for OneNote notebooks (as shown in this image) or save the notebook directly into the OneDrive
folder

5. When you’ve selected the folder into which you will move the selected notebook, type a name for the notebook
in the Notebook Name field, and then click the Move button

6. When the application is finished syncing the file, a confirmation window will appear. Click the OK button to
dismiss the window

7. Log in to O365 and launch the OneNote app

8. Click the My notebooks tab to view your notebooks. The one you moved in the previous steps should appear
there. Click the notebook you wish to open

9. The notebook opens in O365’s version of OneNote, with all the sections and pages that were in the desktop
version

NOTE: Edits to this version will not reflect in the desktop version unless we sync them

Add a note to one of the pages (or add a new page or section)

10. Return to the desktop version of OneNote and click the File tab. On the Notebook Information screen, click
the Settings button next to the notebook we moved and edited in the previous steps, and select Sync from the
menu that appears

11. The document opens, and you can see that the note you added to the notebook in O365 now appears in your
desktop version

12. Click the File tab again and note that the notebook you synced a moment ago still displays “Not syncing”. You can
set it to automatically sync so that you won’t have to manually sync every time a change is made between the
two applications

13. At the top right of the Notebook Information screen (the screen that appears when you click the File tab), click
the View Sync Status button

14. The Shared Notebook Synchronization dialog window appears. Perform the following steps

1. Select Sync Automatically whenever there are changes

2. Click Sync All

3. Changes usually sync quickly, and the status is shown next to each synced notebook

4. Click the Close button when you’re finished

15. When you make a change in either the desktop or the O365 version of OneNote, the change will automatically
sync

Export and Import a OneNote Notebook (from desktop app to desktop app)
Use the following procedure if you need to move your Windows OneNote notebooks into a new Windows desktop
version (e.g. if you're setting up a new computer). If you're going to start using OneNote in O365, please use the
procedure outlined above

1. Launch OneNote and open the notebook that you want to export

Click the File menu

2. On the File menu screen, select the following options:
1. Click Export to open the Export Screen

2. Select Notebook under the Export Current section

3. Select OneNote Package (*.onepkg) under the Select Format section

4. Click the Export button to launch the Save As window

3. In the Save As window, do the following:
1. Note that you can select a page range. Make sure Current Notebook is selected to export the entire
workbook

2. Locate a folder to save the notebook into

3. Click the Save button

4. A dialog window will display the progress of the export. It can take several minutes if you have a large notebook

5. When the dialog window closes, you will find your notebook in the folder where you saved it

If you're importing your notebook into another desktop version of OneNote, use the following steps

1. Launch OneNote and click the File menu

2. On the File screen:
1. Click Open in the menu in the left pane

2. Click Browse in the middle pane

3. The Open Notebook dialog window appears. Do the following:
1. Navigate to the folder where you saved the export

2. If the file doesn't appear there as expected, expand the file type and select OneNote Single File Package
(*.onepkg)

3. Select the notebook that you want to import

4. Click the Open button
4. In the Unpack Notebook dialog window that appears, do the following:
1. Type a new notebook name into the Name field if desired

2. Select a color for the notebook

3. Allow it to save in the path it selects, or enter a new path by clicking the Browse button

4. Click the Create button

5. A dialog window will display the progress of the import

6. When the dialog window disappears, the new notebook should be open in OneNote

Enter the other Microsoft account that you want to send the notebook to in the field below. (See Image 2) 7. Click Grant Access. (See Image 2) Launch the desktop version of OneNote …

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Frequently Asked Questions

How do i export a onenote notebook to a folder?

1. Launch OneNote and open the notebook that you want to export. Click the File menu. 2. On the File menu screen, select the following options: 1. Click Export to open the Export Screen. 2. Select Notebook under the Export Current section. 3. Select OneNote Package (*.onepkg) under the Select Format section. 4.

Why cant i export my notes?

In practice, the Export option may sometimes stop working. Or there may not even be an Export option available for your notebook. If you’re using OneNote for the web, you can only export and import the files stored on your personal OneDrive account. If you’re using SharePoint or OneDrive for Business, you won’t be able to export your notes.

Why is the export button on onenote so important?

On the other hand, unexpected events such as losing access to your OneNote account or OneNote outages hit when you least expect them. That’s why the Export button plays such an important role in backing up your notes. Well, that’s the theory. In practice, the Export option may sometimes stop working.

How do i import a notebook to onedrive for business?

On your computer, navigate to the location of your notebook folder (see Step 1), click to select it, and then click Open to import it. Tip: If the import process begins but then appears not to finish, your OneDrive account might be low on available space.