Taking Lightroom On The Road Ddroomcom

Taking lightroom on the road ddroomcom

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Taking Lightroom
on the Road
Best Practices for Traveling
Mark Fitzgerald
[email protected] ~ (503) 977-2400
© 2022 Mark Fitzgerald
Basic Meeting Controls
Use the icons at the bottom of the Zoom window to
control your camera and microphone. Please leave your
microphone muted unless you want to speak

After the meeting begins, you can press and hold the
space bar to temporarily unmute your microphone to ask
questions and make comments

© 2022 Mark Fitzgerald
This Class is Being Recorded
I will email the class video link by Monday
© 2022 Mark Fitzgerald
This class is sponsored by Pro Photo Supply
© 2022 Mark Fitzgerald
© 2022 Mark Fitzgerald
Today’s Agenda
1. Basic Concepts
2. Gear and Accessories
3. Backup Strategies
4. Traveling with a Laptop
5. Traveling without a Laptop
© 2022 Mark Fitzgerald
© 2022 Mark Fitzgerald
3 Versions of Lightroom
ü Lightroom Classic (LrC): The desktop, full-featured version
of Lightroom

ü Lightroom (Lr): Desktop-based web version. Photos are
typically stored in Adobe Creative Cloud, though this can be
changed. This version’s user interface is very similar to the
mobile version

ü Lightroom mobile (LrM): Lightroom for tablets and phones

Has the ability to synchronize with LrC. Synchronizes
automatically with Lr

☞ Learn more about syncing LrC and LrM:
© 2022 Mark Fitzgerald
Adobe Creative Cloud’s Role
ü Adobe Creative Cloud (ACC) functions as the connection
between desktop and mobile devices to synchronize uploads
and develop settings across all platforms

Ø Photos in LrC can be shared to mobile devices

Ø Photos captured with mobile device camera can be
automatically copied to desktop LrC catalog

Ø Photos imported to Lr on tablet directly from camera
card are copied to desktop computer and the LrC catalog
it’s synced with

Ø Edits and changes are universally applied!
© 2022 Mark Fitzgerald
Lightroom Classic’s Catalog
ü Lightroom Classic uses a catalog. When you have LrC installed on
two computers (desktop and laptop), each has its own catalog

ü If you have a desktop at home that has your main LrC catalog and
you travel with a laptop, you will need to import to the laptop’s
catalog while traveling and then merge your travel catalog with
your main catalog when you return home. (More on this later.)
ü Lightroom mobile also uses its own catalog, though it’s not
obvious. This catalog can be shared by up to 4 mobile devices

ü When you import photos directly to Lightroom mobile, photos are
also copied to Adobe Creative Cloud (ACC). If your main LrC
catalog at home is synchronized with your mobile catalog, those
photos can be automatically downloaded to your home catalog

☞ You can view your photos on ACC by logging into

© 2022 Mark Fitzgerald
Traveling Without a Laptop
ü Some people need or prefer to travel without a laptop. Many of
today’s mobile devices are perfect travel companions for
Lightroom users

ü Tablet: This is a good option because you still have sufficiently
sized screen for viewing and editing. iPad and Chromebook
need to run the mobile version of Lightroom

ü Phone: You can also have Lightroom mobile on your phone
and sync it with your main, home catalog. It has the same
features of the tablet version, though the user interface is a bit

ü Photo migration to your main, home catalog can happen
automatically, though that may not be the best choice due to
storage considerations in ACC and your mobile device

© 2022 Mark Fitzgerald
Monitor Your System
ü When traveling make sure to check-in on your photos
regularly. I try to import and evaluate my photos daily when
I’m on the road. This gives me the ability to make sure
everything is okay

Ø Evaluate exposure
Ø Zoom in to check focus
ü Monitor your backups to make sure they are functioning
properly and your photos are being backed up

Ø Local backup drives
Ø Cloud Backups
© 2022 Mark Fitzgerald
Gear and
© 2022 Mark Fitzgerald
Card Readers & Hubs
ü A good card reader is a necessity. Some laptops and tablets
have integrated SD card readers. If yours doesn’t, get one that is
fast and good quality

ü If you plan to travel with mobile devices only, a decent hub
may be necessary to copy files from media cards to an external
drive for backup purposes. Some of these hubs have integrated
SD card readers

ü Make sure all plugs and adapters match your needs

ü If you are using USB C on your laptop or tablet, bring along at
least one standard USB to USB C adapter even if you don’t
think you will need one

© 2022 Mark Fitzgerald
Other Gear
ü Accessory Organizer Bag: It’s a good idea to organize all your
cables, adapters and other small gear into one bag

ü Personal Router: WiFi at a hotels, coffeeshops, or other public
places can be a big security problem. Consider purchasing a
travel router so you can setup your own, private WiFi network

This is similar to what I use. https://www.gl-
Ø Be sure to test the setup of your personal router before
leaving because initial setup can be a bit tricky

ü Passwords: It’s extremely frustrating to be on the road and
need a password that you can’t remember. Be sure you have
access to any passwords you may need. Make sure they work
before you leave

© 2022 Mark Fitzgerald
Test Everything Before You Leave!
ü Make sure everything is working properly. Test your import
and backup systems, especially if you are using new equipment

(I have had brand new camera cards fail and I’ve seen new card
readers malfunction.)
ü Make sure you have sufficient storage space on drives and/or
in the Cloud

ü Format media cards before you leave. It can be frustrating to
begin shooting something on a card that has old photos on it

ü If you are using adapters, be sure they work because all
adapters are not all created equally

☞ Also be aware that some adapters only support charging
and do not support data transfer

© 2022 Mark Fitzgerald
Power Requirements
ü What kind of power will be available? If you are traveling to
another country, be sure to have appropriate power adapters

ü If you frequently travel with a laptop, consider purchasing a
separate laptop power charger to keep in your travel kit

ü If you are planning to use a mobile device and an external drive,
it’s a very good idea to purchase a high-power charger

Standard chargers often don’t have enough power for external
drives and/or hubs. I purchased a 30-watt charger that works
like a charm

Ø If you use this charger, you can buy a different cable with
Lightning or micro USB connection on one end. If you are
using Lightning, make sure the cable is Apple MFi

© 2022 Mark Fitzgerald
© 2022 Mark Fitzgerald
Where Are You Backing Up To?
ü Backing up your work on the road is just as important as
backing up at home. Make sure you have a bulletproof system
to avoid potential disasters
ü Hard Drive: This is the most common backup method for the
traveling photographer

ü Cloud: Some people use cloud services, such as Amazon or
Dropbox to copy files when traveling. This system may not work
if you encounter slow or unavailable WiFi signals

ü Media Cards: Many photographers refrain from formatting
media cards while on the road as a backup strategy. This is an
okay system, but I personally prefer to not depend on this
because I may need to format a card so I can continue shooting

If it’s my only backup I won’t be able to

☞ Try to store and carry backups in a different bag than
laptop/mobile device in case of loss or theft

© 2022 Mark Fitzgerald
Hard Drives
ü Solid State Drives (SSD) are preferred because they don’t have
moving parts and tend to be smaller and faster than traditional HDD
(spinning drives). I use the Crucial 8X1TB. A large capacity thumb
drive is an acceptable alternative as well

ü WiFi hard drives enable you to use a special WiFi network to
transfer files wirelessly. (See next slide)
Ø These are great for someone who is traveling light

Ø Some have a built-in card reader that will automatically import
photos when a card is inserted

Ø Some use apps that enable you to view the photos on a mobile
device after the photos are copied to the drive

ü Proper formatting: Most drives will work with Windows out of the
box. If you are an Apple user and it’s a new drive, make sure to
format it correctly before adding anything. Formats supported by iOS
14: APFS, Mac OS Extended Journaled, and exFAT

© 2022 Mark Fitzgerald
WiFi Hard Drives
My Passport Wireless Pro Portable External Hard Drive, WiFi USB 3.0
SSK Drive: https://www.amazon.com/SSK-Personal-External-Wireless-Auto-
Gnarbox 2.0 SSD: https://www.amazon.com/GNARBOX-2-0-SSD-512GB-
☞ May not be able to see raw files with drive’s preview app

© 2022 Mark Fitzgerald
Cloud Backup
ü Backing up to a cloud account has the advantage of less gear,
but it can be tricky in some cases when Internet access and speed
are unreliable or nonexistent

ü Adobe Creative Cloud: If you are importing to Lr (web) or
LrM, files are copied to the Adobe Creative Cloud. Be aware that
it is easy to fill this up if you have the basic 20GB of storage

ü Other: Dropbox, Amazon, Google and other companies sell
storage space as well. Just be certain you’ll have enough space to
create a full backup of your photos

ü Even if you plan to backup to the cloud, it’s a good idea to bring
along a small hard drive or thumb drive in case you have Internet
connectivity issues

© 2022 Mark Fitzgerald
Traveling with
a Laptop
© 2022 Mark Fitzgerald
Before the Trip
ü If your laptop already has a LrC catalog, clean it up if needed

Some people make a separate catalog for the trip, but that isn’t

ü Setup the option in LrC preferences to create XMP Sidecar files
for your raw files. (See next slide)
ü Consider creating a travel keyword list. (See slide #26)
ü Is this your synced catalog? If so, check to see if syncing with
Adobe Creative Cloud is working properly

ü Check to see how much cloud storage space you have available
in case you need to do some clean-up before you leave

ü If you are backing up your travel laptop at home, make a new
backup and store it at home before you go in case something
happens to the laptop while traveling

© 2022 Mark Fitzgerald

Catalog while traveling and then merge your travel catalog with your main catalog when you return home. (More on this later.) üLightroom mobile also uses its own catalog, though it’s not …

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