Setting Up Your Temporary Employee Workday Profile Aqa

Summary

Setting up your Temporary Employee Workday Profile
Workday is our HR system. Before your start date you should log in to your Workday
account and enter your personal details

If you do not receive the login emails, if your login details don’t work, or if you’re struggling to
complete the tasks then if necessary this onboarding can be completed using an AQA laptop
during your first week

Find your details before starting
You will only have one opportunity to log in and complete your Workday Profile prior to
your start date. This is because you will be sent a single-use password

There will be 5 tasks to complete

Please ensure that you have the following details ready before attempting to log in:
• Your contact details
• Your bank details
• Your National Insurance number
• Your emergency contact’s details
1
Logging In
Before your start date you will receive six emails from Workday. These will include two sepa-
rate emails with your login details (one containing your username and the other your single-
use temporary password)

The emails are auto-generated by the system and look like this:
* Please note the URL will be slightly different in your own emails

Follow the URL in the emails to access the Workday Login Page. Select WD login

Enter your single-use username and pass-
word as provided in the two separate emails
from Workday

You will be asked to change your password, however, despite doing this once you have
logged in once you will not be able to re-access Workday before your start date

You will need to complete all 5 onboarding tasks in one go

2
Your Dashboard and Inbox
Once you have successfully logged on you will be brought to your employee dashboard

In the top right hand corner you will notice a row of icons
Click on the Inbox icon (that looks like a tray) and you should
find that you have four tasks awaiting you:
• Enter Contact Information
• Payment Election
• ID Change
• Enter Personal Information
It doesn’t matter which order you complete these tasks in

3
Task 1 of 5: Entering Contact Information
First on the Contact Information task is Address:
 To enter these details first click the edit icon (which is the small pencil)

 Then complete the relevant fields (those marked with an * are mandatory fields)

 Once you are done, click the tick

1 2 3
Next on the Contact Information task is Phone:
 Scroll down until you see Phone and click the “Add” button

 Then complete the relevant fields (those marked with an * are mandatory fields)

 Once you are done, click the tick

1 2 3
4
Lastly on the Contact Information task is Email:
 Scroll down until you see email and you should find it pre-filled from the details supplied
in your application

 If this is correct then move on, if incorrect edit it as like in previous steps

Once you are happy that the information supplied for your Contact Information is accurate and
up-to-date, select “Submit” from the options at the bottom of the page:
After which you will be told “Success! Event Submitted” and you can now move on to the next
task in your Inbox

5
Task 2 of 5: Entering Payment Election
Another strange term, but as Workday is an American system their phrases are a little
different, however this section is providing your Bank Details so that AQA can pay you

For Preferred Payment Method
1. Direct Deposit should already be
selected for you, do not change this

Under Account Setup
1
2. Complete the mandatory fields that are
marked with an *
3. For the option Account Type where it
says “Checking” this is the same as UK a
2
“Current Account”
4. Once you are happy that the information
3
4
You will now receive another task to review and check the information. You must submit this
second task

6
Task 3 of 5: Entering Government ID
This refers to your National Insurance Number

 You will need to select the plus under Proposed IDs
You can completed the following fields as follows:
 For Country you will find United Kingdom under “Frequently Used”
 National ID Type is “National Insurance (NI) Number”
 Add/Edit ID is where you enter your 9 digit National Insurance Number
 You don’t have to enter Issued or Expiration Dates
1
2
3
Once you are happy that the information supplied for your Government ID is accurate and up-
to-date, select “Submit” from the options at the bottom of the page:
7
Task 4 of 5: Entering Personal Information
You will find that the first option Legal Name is pre-filled with the name on your application

• This should be the name on your Right to Work Documents (i.e. your passport)

You also have the option to chose a
Preferred Name
• For example if your Legal Name is
Alexander Boris Johnson, but you
go by Boris Johnson then you can
make it known here; by selecting
the Edit Icon

• Workday will use this name as
standard for your records

The next parts of the Personal Information Task is to Change Personal Information

You will find a lot of categories listed here, the majority of which are optional for you to
complete if you want to share this information with AQA as an employer. The only two that are
mandatory fields are Gender and Date of Birth

 To edit these please click the Edit Icons on Gender

 Then enter the relevant information and select the Tick

 Repeat for Date of Birth

Once you are happy that the information supplied for your Personal Information is accurate
and up-to-date, select “Submit” from the options at the bottom of the page:
8
Task 5 of 5: Entering Emergency Contacts
After your last “Success! Event Submitted” you will notice you have a new Inbox Item and the
option to Refresh your Inbox

The new Task that you should have in your Inbox is:
• Change Emergency Contacts for Onboarding
9
There are a lot of options on this Task, however only 4 are mandatory for your Primary
Emergency Contact. Those are:
 Legal Name - click the Edit Icon, complete the mandatory sub-fields, then click the tick
 Relationship - click the Edit Icon, chose option from drop down, then click the tick
 Primary Phone - click the Add button, complete mandatory sub-fields, then click the tick
 Primary Email - click the Add button, complete mandatory sub-fields, then click the tick
Once these fields are complete you can choice to add Alternative Emergency Contacts if you
wish. To do so, select Add under this option and complete the required fields

When you are happy that the information supplied for your Emergency Contacts is accurate
and up-to-date, select “Submit” from the options at the bottom of the page

Success!
This is the final onboarding step and you can now exit your Workday Profile

Setting up your Temporary Employee Workday Profile Workday is our HR system. despite doing this once you have logged in once you will not be able to re-access Workday before …

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Frequently Asked Questions

How do i get help with my workday account?

Need help with your Workday account? If you need to log in or access your documents, please contact your company’s HR or IT department. Due to our security policy, we’re unable to provide direct assistance with login requests. Talk to sales.

How do i sign in to the workday resource center?

Using your computer’s browser, navigate to the Workday Resource Center sign in page. Enter your professional email address and password credential, then click Sign In.

How do i reset my workday community password?

Log in to the Workday Community and go to Manage in the navigation menu. From there you can manage your cases, tenants, etc and if applicable, your users. How do I reset my password? On the Community sign-in page click Reset Password. Enter your professional email address and click Reset via Email. From the email, click the Reset Password link.