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Payment Processing CBT Lesson: Quick Reference Guide to FormsForms used in payment processingThe tables show a quick view of forms and processes applicable to student payment processingand the purpose of each. The forms are categorized as Setup, Processing, Review and Query,and Reports and Processes
Setup formsUse this table as a guide to the setup forms
Form Purpose Student Billing Control determine the flow of information and the operation of (TSACTRL) Student Accounts Receivable Accounts Receivable Billing enter the parameters for the operation and process control of Control (TGACTRL) Accounts Receivable at your institution Detail Code Control - Student define detail codes used throughout Accounts Receivable (TSADETC) Term-Based Designator establish the relationship between term codes and term-based Rules (TSATBDS) designators Deposit Detail Control establish the detail codes which may be used as deposit detail (TGADEPC) codes on the Account Detail Form (TSADETL) and the Billing Mass Data Entry Form (TSAMASS) Contract Authorization establish third party contract authorizations for student (TSACONT) accounts Exemption Authorization establish exemption authorizations for student accounts (TSAEXPT) Installment Plan Code define the characteristics and default entry information for Control (TSAISTC) loans and time payments for the institution Automated Installment Plan create rules that automatically assign a student to an Assignment Rules installment plan for a given term (TSAISTA) Automated Installment Plan define variables used to calculate the installment principal Rules (TSAISTR) amount Returned Check Code define the detail charge codes used to reinstate a charge paid Control (TGARETC) by a returned check, and define whether a penalty charge should be assessed for a returned check Payment Processing CBT Lesson: Quick Reference Guide to Forms (Continued)Processing formsUse this table as a guide to the processing forms
Form Purpose Student Payment • record payments (TSASPAY) • determine the current status of a student’s account • indicate that the student will be attending by accepting charges Account Detail Review - • enter and review transactions such as adding charges Student (TSAAREV) and/or payments • see a one-line view of each transaction (but less detail than TSADETL) • process returned checks Billing Mass Data Entry - enter charges and payments en masse Student (TSAMASS) Application Distribution of distribute a payment to multiple charges either as a single or a Single Payment (TSAADSP) split payment Student Account Detail • enter charges, payments, deposits, and memo items (TSADETL) • see more detail on a transaction • perform supervisor adjustments • research detail items and enter information for an account • process returned checks Installment Plan - Student • add installment plans manually to a student’s account (TSAISTL) • delete assignment of automated installment plans Installment Plan Payment • assign a student to an installment plan based on rules Amount (TSAISTP) defined on the Automated Installment Plan Assignment Rules Form (TSAISTA) • calculate installment plan transactions based on rules defined on the Automated Installment Plan Assignment Rules Form (TSAISTA) • view installment plan payments based on rules defined on the Installment Plan Payment Rules Form (TSAISTR) Student Unapplication of unapply payment(s) for a specific transaction number, term, or Payment (TSAUNAP) effective date Mass Unapplication -Student • view a list of records pending unapplication for students (TSAMUNA) with records in the collector table (TBRRQST) after the Unapplication of Payment Process (TGRUNAP) has been run in Select mode • add records or remove records without unapplying them Payment Processing CBT Lesson: Quick Reference Guide to Forms (Continued)Review and query formsUse the table as a guide to the review and query forms
Form Purpose Account Detail Review view detail information about the account transactions in a (TSAAREV) one-line format Student Account Detail see additional information displayed, such as transaction text, (TSADETL) billing date, due date, invoice number, and cross-reference information from third-party billing and exemptions Customer Service Inquiry access, in a centralized location, Student-related and Accounts (TSICSRV) Receivable-related information Application of Payment view results for each account after running the Application of Query (TSIAPPL) Payment Batch Process (TGRAPPL) Student Payment Detail review the transactions on a student's account by term Query (TSIQACT) Account Review - Student review and maintain information about a specified account (TSAACCT) Account Detail Query query all records in the Account Charge/Payment Detail Table (TGIACCD) (TBRACCD) Payment Processing CBT Lesson: Quick Reference Guide to Forms (Continued)Reports and processesUse the table as a guide to the reports and processes
Process or Report Purpose Assign Installment Plans assign students to an installment plan in batch (TSPISTA) Create Installment create the installment plan transactions for a number of Transaction (TSPISTT) students Student Statement Billing • calculate and apply credits for contracts, exemptions, and (TSRCBIL) deposits • print the student's charges and payments without updating the account • update the account with billed and due dates, apply credits, and begin the aging process • disburse non-Banner financial aid to accounts Third Party Billing Statement • release credits (contracts and exemptions) to a student's (TSRTBIL) account • apply deposits to third parties’ accounts • bill third parties Application of Payment • apply payments to charges based on system and user- (TGRAPPL) defined priorities • determine which payments apply to which charges • decide the order in which payments should be used and charges should be paid Unapplication of Payment unapply previously applied payments (TGRUNAP)
Lesson: Quick Reference Guide to Forms Forms used in payment processing The tables show a quick view of forms and processes applicable to student payment processing and the purpose …
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