Quality Assurance Program Plan For The West Virginia

Summary

CONTROLLED DOCUMENT
WVDEP-OER-Brownfields-001
Revision Number: 1
Effective Date: March 16, 2022
Page 1 of 82
Quality Assurance Program Plan
for the
West Virginia Department of Environmental Protection
Division of Land Restoration
Office of Environmental Remediation
Brownfields Section
Prepared by:
Office of Environmental Remediation
601 57th Street SE
Charleston, WV 25304
March 2022
CONTROLLED DOCUMENT
WVDEP-OER-Brownfields-001
Revision Number: 1
Effective Date: March 16, 2022
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This document has been designated a “CONTROLLED
DOCUMENT” by Ross Brittain, Quality Assurance Manager, WV
DEP OER. To ensure the current version, contact Ross via email at
[email protected] If an updated revision has been issued,
instructions for obtaining the updated document will be provided

Notification will be sent if the revision cited is not current. When
printed, this documented becomes “UNCONTROLLED”

CONTROLLED DOCUMENT
WVDEP-OER-Brownfields-001
Revision Number: 1
Effective Date: March 16, 2022
Page 3 of 82
Quality Assurance Program Plan
for the
West Virginia Department of Environmental Protection
Division of Land Restoration
Office of Environmental Remediation
Brownfields Section
Signature/Approval Page
Casey E. Korbini
Digitally signed by Casey E. Korbini
DN: cn=Casey E. Korbini, o, ou, [email protected], c=US
Date: 2022.03.03 09:56:06 -05'00'
Casey Korbini, Deputy Director Date
WVDEP DLR/OER
Erin R. Brittain Digitally signed by Erin R. Brittain
Date: 2022.03.03 09:38:38 -05'00'
Erin Brittain, Brownfields Program Manager Date
WVDEP DLR/OER
Ross Brittain, PhD
Digitally signed by: Ross Brittain, PhD
DN: CN = Ross Brittain, PhD email = [email protected] C = US O = WVDEP Office of
Environmental Remediation OU = WVDEP-DLR-OER
Date: 2022.03.03 09:23:28 -05'00'
Ross Brittain, Quality Assurance Manager Date
WVDEP DLR/OER
BRANDON MILLER Digitally signed by BRANDON MILLER
Date: 2022.03.03 15:17:54 -05'00'
Brandon Miller, Delegated Approving Official (DAO) Date
USEPA Region 3 Applied Science and Quality Assurance
Branch (ASQAB)
JOSEPH NOWAK Digitally signed by JOSEPH NOWAK
Date: 2022.03.03 14:04:13 -05'00'
Joseph Nowak, Brownfields Project Officer Date
USEPA Region 3 Brownfields & Revitalization Branch
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Table of Contents
1.0 Introduction ............................................................................................................................. 11
1.1 Background ......................................................................................................................... 11
1.1.1 Purpose ......................................................................................................................... 11
1.1.2 Applicable Programs .................................................................................................... 13
1.1.2.1 The Voluntary Remediation Program (VRP) ....................................................... 13
1.1.2.2 Uniform Environmental Covenants Act – Leaking Underground Storage Tank
(UECA-LUST) Program ................................................................................................... 14
1.1.2.3 Brownfields Assistance Program.......................................................................... 14
1.2 The EPA Quality System, and ANSI/ASQC E4-2004 ........................................................ 15
1.3 The Graded Approach and the EPA Quality System .......................................................... 16
1.4 Intended Audience............................................................................................................... 16
1.5 Period of Applicability ........................................................................................................ 17
1.6 Points of Contact ................................................................................................................. 17
1.6.1 Program Managers ........................................................................................................ 17
1.6.2 Procurement Specialist ................................................................................................. 17
1.6.3 Quality Assurance Manager ......................................................................................... 17
1.6.4 Data Users..................................................................................................................... 18
1.6.5 Contractors.................................................................................................................... 18
1.6.6 SubContractors ............................................................................................................. 18
1.6.7 Data Analysis ................................................................................................................ 18
1.6.8 Data Validation ............................................................................................................. 19
1.6.9 Organizational Chart..................................................................................................... 19
1.7 Disclaimer ........................................................................................................................... 19
2.0 QAPrP Requirements.............................................................................................................. 20
3.0 QAPrP Elements ..................................................................................................................... 20
3.1 Content Requirements ......................................................................................................... 20
3.2 Program Management ......................................................................................................... 23
3.2.1 Title and Approval Sheet .............................................................................................. 23
3.2.2 Table of Contents and Document Control Format ....................................................... 23
3.2.3 Distribution List............................................................................................................ 23
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3.2.4 Program/Task Organization and Planning Documentation .......................................... 23
3.2.5 Problem Definition/Background................................................................................... 23
3.2.5.1 Decisions .............................................................................................................. 24
3.2.5.2 Actions .................................................................................................................. 24
3.2.5.3 Information ........................................................................................................... 24
3.2.5.4 Screening Levels................................................................................................... 24
3.2.5.5 Decision Rule ....................................................................................................... 26
3.2.6 Program/Task Description ............................................................................................ 26
3.2.7 Training ........................................................................................................................ 26
3.2.8 Quality Objectives and Criteria for Measurement Data ............................................... 27
3.2.8.1 Measurement Methods ......................................................................................... 27
3.2.8.2 PARCCS ............................................................................................................... 28
3.2.9 Special Training/Certification ...................................................................................... 34
3.2.9.1 OER Personnel and Contractors ........................................................................... 34
3.2.9.2 Analytical Laboratory Personnel .......................................................................... 34
3.2.10 Internal Audit Plan ..................................................................................................... 35
3.2.11 Record Keeping and Retention Time ......................................................................... 35
3.2.11.1 Field Documentation .......................................................................................... 35
3.2.11.2 Chain-of-Custody ............................................................................................... 35
3.2.11.3 Laboratory Records ............................................................................................ 36
3.2.11.4 Project Records ................................................................................................... 36
3.2.11.5 QAPrP ................................................................................................................ 36
3.2.12 Project Plan ................................................................................................................. 36
3.3 Data Generation and Acquisition ........................................................................................ 36
3.3.1 Sampling Design and Methods ..................................................................................... 36
3.3.2 Sampling Methods Requirements ................................................................................. 38
3.3.2.1 Standard Operating Procedures (SOPs) ................................................................ 38
3.3.2.2 Sample Handling, Tracking, and Custody Requirements..................................... 41
3.3.2.3 Analytical Methods Requirements ....................................................................... 43
3.3.3 Program-Defined Field Quality Control Requirements................................................ 43
3.3.3.1 Blanks ................................................................................................................... 44
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3.3.3.2 Duplicate Samples ................................................................................................ 44
3.3.4 Program-Defined Laboratory Quality Control Requirements ...................................... 45
3.3.4.1 Detection Limits (DL) .......................................................................................... 46
3.3.4.2 Instrument Calibrations ........................................................................................ 47
3.3.4.3 Laboratory Control Samples ................................................................................. 48
3.3.4.4 Method Blank ....................................................................................................... 48
3.3.4.5 Internal Standard................................................................................................... 48
3.3.4.6 Surrogate Standard ............................................................................................... 48
3.3.4.7 Matrix Quality Control Samples........................................................................... 49
3.3.4.8 Technical Holding Times ..................................................................................... 49
3.3.4.9 Sample Preservation ............................................................................................. 49
3.3.5 Instrument/Equipment Testing, Inspection, and Maintenance Requirements .............. 50
3.3.5.1 Field Equipment ................................................................................................... 50
3.3.5.2 Laboratory Equipment .......................................................................................... 50
3.3.6 Instrument Calibration and Frequency ......................................................................... 50
3.3.7 Inspection/Acceptance Requirements for Supplies and Consumables ......................... 50
3.3.8 Data Acquisition Requirements for Non-Direct Measurements................................... 51
3.3.9 Data Management ......................................................................................................... 51
3.3.9.1 Paperwork Requirements ...................................................................................... 51
3.3.9.2 Analytical Requests .............................................................................................. 51
3.3.9.3 Sample Numbering ............................................................................................... 51
3.3.9.4 Sample Labeling and Tags ................................................................................... 52
3.3.9.5 Sample Packaging and Shipping .......................................................................... 52
3.3.9.6 Custody Seals ....................................................................................................... 53
3.3.9.7 Chain-of-Custody ................................................................................................. 53
3.3.9.8 Field Logbook....................................................................................................... 54
3.3.10 Corrective Action ....................................................................................................... 55
3.3.10.1 Paperwork Corrections ....................................................................................... 55
3.3.10.2 Memo-to-File (Letter to File) ............................................................................. 55
3.3.10.3 Data Reduction ................................................................................................... 56
3.3.10.4 Analytical Data Deliverable Requirements ........................................................ 56
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3.3.10.5 Data Validation Process...................................................................................... 57
3.3.10.6 Data Management Procedures ............................................................................ 59
3.4 Assessment and Oversight ...................................................................................................... 59
3.4.1 Assessment and Response Actions ............................................................................... 59
3.4.1.1 WVDEP Technical Systems Audits ..................................................................... 60
3.4.1.2 WVDEP Management System Reviews............................................................... 60
3.4.1.3 Field Performance Audits ..................................................................................... 60
3.4.1.4 Laboratory Performance Audits ........................................................................... 61
3.4.1.5 Field Corrective Action ........................................................................................ 61
3.4.1.6 Laboratory Corrective Action ............................................................................... 61
3.4.2 Reports to Management ................................................................................................ 61
3.4.2.1 Reports to USEPA ................................................................................................ 62
3.4.2.2 Field Audit Reports .............................................................................................. 62
3.4.2.3 Laboratory Audit Reports ..................................................................................... 62
3.5 Data Review ............................................................................................................................ 63
3.5.1 Data Review ................................................................................................................. 63
3.5.2 Data Verification and Validation Methods ................................................................... 63
3.5.3 Data Quality Assessment .............................................................................................. 64
3.5.4 Reconciliation with Data Quality Objectives ............................................................... 66
4.0 References ............................................................................................................................... 66
Figure 1. Brownfields Section Organization Chart...................................................................... 69
Figure 2. Laboratory Chain of Custody Form ............................................................................. 70
Table 1. Sample Containers, Preservation, Volumes, and Holding Times .................................. 71
Table 2. Container Types ............................................................................................................. 74
Table 3. Preventative Maintenance – Field Equipment ............................................................... 75
Table 4. Calibration and Corrective Action for Field Equipment ............................................... 76
Table 5. Field Quality Control Requirements .............................................................................. 77
Table 6. Data Evaluation.............................................................................................................. 78
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Distribution List
Secretary – West Virginia Department of Environmental Protection
Director – WVDEP, Division of Land Restoration (DLR)
Deputy Director for Remediation Programs – WVDEP DLR/OER
Brownfields Program Manager – WVDEP DLR/OER
Brownfields and Revitalization Branch – USEPA, Region 3
Quality Assurance Manager – WVDEP DLR/OER
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Acronym List
ATSDR Agency for Toxic Substances and Disease Registry
BTAG Biological Technical Assistance Group
CCV Continuing Calibration Verification
CEL Certified Environmental Laboratory
CLP Contract Laboratory Program
COC Chain of Custody
CSM Conceptual Site Model
DAS USEPA Delivery of Analytical Services
DL Detection Limit
DLR Division of Land Restoration, WVDEP
DOT Department of Transportation
DQI Data Quality Indicator
DQO Data Quality Objective
EPCRA Emergency Planning and Community Right-to-Know Act
ERT Emergency Response Team
FID Flame Ionization Detector
FOIA Freedom of Information Act
FOM Field Operations Manager
FSP Field Sampling Plan
GIS Geographic Information System
GPS Global Positioning System
HASP Health and Safety Plan
HAZWOPER Hazardous Waste Operations and Emergency Response
IATA International Air Transport Association
ICP Inductively Coupled Plasma (spectroscopy)
ICV Initial Calibration Verification
IDL Instrument Detection Limit
IS Internal Standard
ITRC Interstate Technology and Regulatory Council
LUST Leaking Underground Storage Tank
LCS Laboratory Control Sample
LOQ Limit of Quantitation
LRS Licensed Remediation Specialist
MB Method Blank
MD Matrix Duplicate
MDL Method Detection Limit
MS Matrix Spike
MSD Matrix Spike Duplicate
NAPL Non-Aqueous Phase Liquid
OER Office of Environmental Remediation, WVDEP
OSHA Occupational Safety and Health Administration
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Effective Date: March 16, 2022
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PARCCS Precisions, Accuracy, Representativeness, Completeness, Comparability, and
Sensitivity
PCB Polychlorinated Biphenyl
PID Photoionization Detector
PPE Personal Protective Equipment
PQL Practical Quantitation Limit
QAPrP Quality Assurance Program Plan
QA Quality Assurance
QAM Quality Assurance Manager
QAP Quality Assurance Plan
QC Quality Control
QMP Quality Management Plan
RL Reporting Limit
RPD Relative Percent Difference
RSD Relative Standard Deviation
RSL USEPA Regional Screening Level
SAR Site Assessment Report
SAWP Site Assessment Work Plan (aka SAP for Sampling Analysis Plan)
SOP Standard Operating Procedure
SPLP Synthetic Precipitation Leaching Procedure
SQL Sample Quantitation Limit
SVOC Semi-Volatile Organic Compound
TCAU Tanks Corrective Action Unit, WVDEP
TCLP Toxicity Characteristic Leaching Procedure
TSA Technical Systems Audit
UECA Uniform Environmental Covenants Act
USEPA United States Environmental Protection Agency
UST Underground Storage Tank
VISL Vapor Intrusion Screening Levels
VOC Volatile Organic Compound
VRP Voluntary Remediation Program
WQS Water Quality Standard
WVDEP West Virginia Department of Environmental Protection
XRF X-Ray Fluorescence
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1.0 Introduction
1.1 Background
1.1.1 Purpose
United States Environmental Protection Agency (USEPA) CIO 2105.0 (formerly Order 5360.1
A2) and the applicable Federal regulations establish a mandatory Quality System that applies to
all USEPA organizations and organizations funded by USEPA. Organizations, such as the West
Virginia Department of Environmental Protection (WVDEP), must ensure that data collected for
the characterization of environmental processes and conditions are of the appropriate type and
quality for the intended use and that environmental technologies are designed, constructed and
operated according to defined expectations

The Quality Assurance Program Plan (QAPrP) is intended for use by the WVDEP Division of
Land Restoration (DLR), Office of Environmental Remediation (OER), Brownfields Section. The
WVDEP-OER Brownfields Section administers the Brownfields Assistance Program, Voluntary
Remediation Program (VRP), and the Uniform Environmental Covenants Act – Leaking
Underground Storage Tank (UECA-LUST) Program. The Brownfields Assistance Program
conducts environmental site assessments. The VRP and UECA-LUST Programs are both risk-
based cleanup programs. However, they are different in both the scope of remediation and final
completion documentation. The VRP assesses and remediates all contamination associated with
identified historical property use, and applicants receive a Certificate of Completion to document
remediation completion. The UECA-LUST Program is an alternative risk-based remediation
option for releases from underground storage tanks (USTs) that would otherwise be remediated
through the WVDEP Tanks Corrective Action Unit (TCAU); the UECA-LUST Program only
assesses and remediates contamination associated with the UST release, and responsible parties
receive a “No Further Action at this time” to document remediation completion. All VRP
requirements contained within this QAPrP also apply to UECA-LUST sites, unless otherwise
specified

The QAPrP integrates all technical and quality aspects of a project, including planning,
implementation, assessment, data validation, and usability. The ultimate success of an
environmental program or project depends on the quality of the environmental data collected and
used in decision-making. This QAPrP is intended as a generic description of procedures and
practices that will be followed by WVDEP personnel, contractors, and sub-contractors in
conducting typical brownfield, VRP, and UECA-LUST site assessments

Quality Assurance (QA) is a system of management activities that involves planning,
implementation, assessment, reporting, and quality improvement. WVDEP-OER strives to
ensure that the information collected for environmental projects (whether collected by our office
or by contractors) will allow us to make informed, legally defensible decisions

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The purpose of the QAPrP is to serve as a guidance document describing how WVDEP-OER
will identify the type and quality of the environmental data needed for site assessment

WVDEP-OER will utilize the Data Quality Objectives (DQOs) Process to identify the type and
quality of environmental data needed for sites requiring investigation. DQOs are qualitative and
quantitative statements that allow the user to:
• Clarify the intended use of the data to be collected

• Define the type of data needed to support the decision

• Identify the conditions under which the required data should be collected

• Specify the acceptable limits on the probability of making a decision error based on
uncertainly in the data

The seven steps of the DQO Process provide guidance on developing data quality criteria and
performance specifications for decision making. They are used during the planning of projects
to ensure that field activities, data collection operations, and the resulting data meet the project
objectives. A summary of the DQO Process is provided below:
Step 1 – State the Problem – The project will be concisely summarized, with prior studies
and existing information reviewed. Answer the question; What is the purpose of the project?
Step 2 – Identify the Decision – Determine the available options under consideration and
identify the decision(s) that need to be made based on the environmental data collected

Step 3 – Identify Inputs to the Decision – Identify the information that is needed to make
informed, defensible decision(s)

Step 4 – Define the Boundaries of the Study – The time periods and geographical area of
study will be identified, including when and where data will be collected. Also, budgetary
constraints of the project will be identified

Step 5 – Develop a Decision Rule – The specific screening levels and parameters of interest
will be defined and integrated with the previous DQO outputs to describe a logical basis for
choosing an appropriate action based on the results. Formulate “if...then” statements that
relate the data to the decision to be supported

Step 6 – Specify Limits on Decision Errors – An estimate of how much uncertainty in the
data that is acceptable will be determined. The acceptable decision error rate will be based
on the possible consequences of making an incorrect decision

Step 7 – Optimize the Design for Obtaining Data – The information from the previous
steps will be evaluated to generate alternative data collection designs to meet and satisfy the

Quality for the intended use and that environmental technologies are designed, constructed and operated according to defined expectations. The Quality Assurance Program Plan (QAPrP) is …

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Frequently Asked Questions

What is the history of quality assurance in west virginia?

As early as the mid 1960’s West Virginia was very active in incorporating a Quality Assurance System including both Quality Control activities performed by the material manufacturer, contractor, or producer, and Acceptance activities performed by the West Virginia Division of Highways.

When do i need to complete the online quality assurance training?

Exhibitors required to complete the online quality assurance training must do so no later than June 30th in order to exhibit at any fair, festival or show taking place the remainder of that calendar year in West Virginia. [1] Dogs, cats and small pets are not considered livestock and are not covered in this training.

What is the higher education policy commission in west virginia?

The Higher Education Policy Commission in West Virginia is responsible for developing, establishing, and overseeing the implementation of a public policy agenda for the state’s four-year colleges and universities. Reasonable accommodations will be made to provide this content in alternate formats upon request.