Needs And Importance Of Copy Catalog And Cooperative

Needs and importance of copy catalog and cooperative

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Needs and Importance
Copy Catalog
Cooperative Cataloguing
B. P. Bhatt Scientist ‘SF’ (Retd.) and MukeshKumar Mishra
Library Assistant
Library and Documentation Division
Space Applications Centre/ISRO
• The purpose is to discuss the need and importance of Copy
catalogue and cooperative cataloguing within public libraries
network in Gujarat

• Library catalog is a mirror of any library

• Catalog can be printed, sheaf form, card form, electronic or in digital

• This can be of individual library or a specific group of libraries

11/2/2012 2
Brief History
• Library cooperation and cooperative cataloguing is not a new

• Library of Congress introduced card services in United States in

• In Great Britain, Library cooperation can be traced back to 1902

• Establishment of combined catalogue for publication at a Central
Office to assist librarians to avoid purchasing of reference books
already available at other London libraries

• In 1907 some public libraries in London established a scheme of
exchange of printed catalogues and also agreed to lend books to
each other. Later the schemes of printed catalogues were replaced
by card and sheaf catalogues

11/2/2012 3
Brief History
• Even in South Africa library cooperation was accepted in 1933 for
inter-library lending for mutual benefit to participating libraries

• Libraries could develop their individual collection in specialized
areas looking to the need of local clusters

• This special collection can be shared by other libraries in a
consortium with the help of union catalogue or cooperative
cataloguing system

• This could help each participating libraries to reduce operational
cost and optimize their resources, specifically with regards to
11/2/2012 4
periodical acquisitions and reference work

Copy Catalogue
• The quality of cataloguing concerns a lot for bibliographic control

• The standard of full, accurate and timely bibliographic records is must
to produce reliable access in a cost effective manner

• Copy cataloguing reflects the same above

• In fact copy cataloguing is the process of building upon original
cataloguing. It involves the process of matching an established
bibliographic record with an exact duplicate item described to be
added in to a collection

• Best examples of the copy cataloguing are the world catalog of OCLC
and library of congress catalog which holds millions of MARC

• Sometimes records are improved or corrected in the process of copy
cataloguing at the user library end

11/2/2012 5
Copy Catalogue
• Copy cataloguing alone is not generally considered “professional”
level work, although some copy cataloguing such as upgrading and
improving minimum level records does reach a level of complexity
that rivals original cataloguing and is appropriate for a librarian to
perform alongside original cataloguing

• This is sometimes called advanced copy cataloguing

• In many cases, CIP data is not AACR2 compliant. In such cases it
must be made AACR compliant and the cataloguer must have
sufficient reading knowledge of the foreign language material in
order to analyze the content and provide appropriate subject
headings and a suitable classification number for such advanced
copy cataloguing MLS or equivalent Master

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Co-operative Cataloguing
• Various type of cooperation started as soon as the application of
computers emerged for library activities

• Cooperation between group of libraries viz. regional libraries,
specific type of libraries i.e. academic or special or public libraries,
took place rapidly

• Use of CIP data or regional and national bibliographies like INB or
BNB etc. was done to create local catalogues of individual libraries

• Computer based catalogs were developed by libraries and shared
between the groups of libraries & later between groups of libraries
on co-operative basis using different types of computer network
facilities viz. LAN, WAN, intranet, internet etc

• Cooperative cataloguing made the librarian’s task quite easier to
cope up with backlogs for online catalog

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Cooperative Catalogue
• The volume of information being published in the world during the
last couple of decades has grown rapidly. Due to new research
Inventions in almost every field, new information generates through
out the day and at the same time information gets obsolete quickly

• Acquisition of all desirable materials and continuing published
knowledge in almost every field has generated a difficult situation in
libraries, especially in the developing countries

• Sharing of information or resources through the library cooperation
provides a best solution for this critical issue. Sharing of information
helps the libraries to perform a balance and up-to-date information
service for its clients

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Cooperative Catalogue
• Union Catalogue is one of the important bibliographic tools which is
widely used in library cooperation activities

• Library Catalogue provides bibliographic information of a collection
of a particular library where the Union Catalogue provides the
bibliographic information about the collections of range of libraries
with the physical location of information

• Union Catalogue is available in different types such as local,
regional, national and international. Among these types National
Union Catalogue is the most significant type due to its objectives,
goals, format and specially the coverage of geographical area

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Conversion of Catalogues
• The online searching has become the preferred form of access

• Now, the major challenge, most libraries and archives facing is the
need to convert to electronic form all the finding aids and
catalogues, that is retro-conversion

• This challenge has in recent years received priority attention. It will
be many years before it is fully met

• In the conversion of earlier finding aids (catalogues), it is usually
desirable to upgrade the content, to bring the data in line with
current standards of description and to ensure the consistency
which enables cross-searching of related resources

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Conversion of Catalogues
• These catalogues may be the subject of further improvement as
opportunity and resources permit. Some of the existing standards
– MARC21 for creating database structure

– Anglo American Cataloging Rules-2 (AACR2) for rendering

– Library of Congress Subject Headings (LCSH) for assigning
Subject Headings

– ALA-LC Romanization Tables – For entering the records in roman
letter (Transliteration schemes for non-roman scripts, Developed
and maintained by Library of Congress, 1997.)
– Indian Standards - Indian script code for information interchange -
11/2/2012 ISCII. New Delhi: Bureau of Indian Standards, 1991. (IS 13194:
Impact of Online Catalogues
• Online cataloging has greatly enhanced the usability of catalogs and
the rise of MAchine Readable Cataloging (MARC) standards in the

• Rules governing the creation of MARC catalog records include not
only formal cataloging rules like AACR2 but also special rules
specific to MARC, available from the Library of Congress and also

• MARC was originally used to automate the creation of physical
catalog cards; Now the MARC computer files are accessed directly
in the search process

• The quality of cataloguing concerns a lot for bibliographic control. • The standard of full, accurate and timely bibliographic records is must to produce reliable access in a cost effective manner. …

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Frequently Asked Questions

How do cataloguing units decide where to take copies from?

Most cataloguing units maintain a list of libraries they prefer to take copy from; such things as the incorporation of local practices, the numbers of errors, similar cataloguing practices, and how closely the copy comes to LC copy standards are some of the considerations (McCue 1991,66).

What are the benefits of copy cataloguing?

Nwalo (2003) notes that copy cataloguing is of immense benefits to libraries and their users as it makes information more readily available, saves costs and prevents duplication of effort.

Is copy cataloguing considered professional level work?

Copy cataloguing alone is not generally considered “professional” level work, although some copy cataloguing such as upgrading and improving minimum level records does reach a level of complexity that rivals original cataloguing and is appropriate for a librarian to perform alongside original cataloguing.

What are the cataloguing options for libraries that do not have cataloguing?

In applying these standards, libraries which do not have centralized cataloguing have a number of options. They may do their own original cataloguing, obtain derived / copy cataloguing, purchase commercially produced cataloguing or use any combi- nation of the above.