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Microsoft Office Publisher 2013 Getting Started University Information Technology ServicesTraining, Outreach, Learning Technologies & Video Production Copyright © 2015 KSU Division of University Information Technology ServicesThis document may be downloaded, printed, or copied for educational use without further permission of theUniversity Information Technology Services Division (UITS), provided the content is not modified and thisstatement is not removed. Any use not stated above requires the written consent of the UITS Division. Thedistribution of a copy of this document via the Internet or other electronic medium without the writtenpermission of the KSU - UITS Division is expressly prohibited
Published by Kennesaw State University – UITS 2015The publisher makes no warranties as to the accuracy of the material contained in this document andtherefore is not responsible for any damages or liabilities incurred from UITS use
University Information Technology Services Microsoft Office: Publisher 2013 Getting StartedTable of ContentsIntroduction ............................................................................................................................................................ 4Learning Objectives................................................................................................................................................. 4The Publisher 2013 Interface .................................................................................................................................. 5 The Backstage View ............................................................................................................................................ 5 The Ribbon .......................................................................................................................................................... 7 Customizing the Ribbon .................................................................................................................................. 8 The Quick Access Toolbar ............................................................................................................................. 10 The Mini Toolbar ............................................................................................................................................... 12 The Status Bar ................................................................................................................................................... 13Starting a New Publication.................................................................................................................................... 14 To begin a new Publisher publication from a template: .................................................................................. 14Inserting Text Boxes .............................................................................................................................................. 16 Formatting Text................................................................................................................................................. 16 Adjusting your Text Box .................................................................................................................................... 17 Resizing your Text Box .................................................................................................................................. 17 Linking Text Boxes ......................................................................................................................................... 18 Navigating Between Linked Text Boxes ........................................................................................................ 19 Moving your text box .................................................................................................................................... 19 Adding a Drop Cap to your Text Box ................................................................................................................. 20Inserting Graphics ................................................................................................................................................. 21 Insert Pictures ................................................................................................................................................... 21 Inserting Online Pictures ................................................................................................................................... 22 Resizing a Picture .......................................................................................................................................... 23 Inserting Shapes ................................................................................................................................................ 23 Modifying Shapes with Drawing Tools ............................................................................................................. 24 Resizing a Shape ............................................................................................................................................ 24 Reshaping ...................................................................................................................................................... 24Inserting a Table.................................................................................................................................................... 24Page Navigation .................................................................................................................................................... 26Adding Pages ......................................................................................................................................................... 27Deleting Pages....................................................................................................................................................... 27Using the Scratch Area .......................................................................................................................................... 28Creating Master Pages .......................................................................................................................................... 29 Adding Master Pages ........................................................................................................................................ 30 Adding Headers/Footers ................................................................................................................................... 31 Adding Page Numbers....................................................................................................................................... 32Business Information ............................................................................................................................................ 33 Edit your Business Information ......................................................................................................................... 33 Adding your Business Information to a Publication ......................................................................................... 35Review your Publication ....................................................................................................................................... 38 Spell checker ..................................................................................................................................................... 38 Design Checker.................................................................................................................................................. 39Saving your Publication ......................................................................................................................................... 42 Save as a PDF .................................................................................................................................................... 44Print your Publication ........................................................................................................................................... 47Additional Help ..................................................................................................................................................... 48 IntroductionMicrosoft Publisher 2013 is a powerful tool that can help you create professional looking flyers,brochures, and other forms of print publications. It is much more versatile than using Word orPowerPoint to create these types of documentations, and a number of ready-made templates can befound online to help you get started with your project
This booklet is the companion document to the Publisher 2013: Getting Started workshop. Thebooklet will give users an introduction to the Publisher 2013 interface, and show you how to getstarted with creating a simple newsletter flyer
Learning ObjectivesAfter completing the instructions in this booklet, you will be able to: Understand the Publisher 2013 layout Create a new publication from scratch or from a template Insert and adjust text boxes, pictures, shapes, and tables Understand the scratch area Create master pages and update business information Review the publication, save, and printRevised 8/28/2015 Page 4 of 48 The Publisher 2013 InterfaceThe Publisher 2013 interface is very similar to other Office 2013 products. The following sections give anoverview of the Publisher 2013 interface
The Backstage ViewWhen first opening Publisher 2013, the user will be presented with options to open recent publications, start anew blank publication, or select from a number of templates (see Figure 1)
Figure 1 - Backstage View (First opening Publisher 2013)To enter the Backstage view after creating your publication: 1) Click the File tab (see Figure 2)
Figure 2 - Access Backstage via File Tab Page 5 of 48 2) The Backstage view will appear (see Figure 3)
Figure 3 - Backstage View3) From the Backstage View, you can perform the following actions: Obtain information about your publications Create new publications and templates Open existing publications Save and close publications Print publications and see a preview of your publication Access your Microsoft Office 2013 account information Obtain help Close Publisher 20134) To leave the Backstage View and return to your publication, click on the arrow button above Info (see Figure 4)
Figure 4 - Leave Backstage View Page 6 of 48 The RibbonThe Ribbon (see Figure 5) is a panel that contains functional groupings of buttons and dropdown listsorganized by tabs. Each product in the Office Suite has a set of tabs that pertain to the functionality of thatapplication. Each tab is further divided into groups such as the Font and Paragraph groups shown in Figure 5
Figure 5 - The RibbonAt the bottom right-hand corner of some groups, there is a diagonal arrow called a Dialog Box Launcher(see Figure 6). Clicking this button opens a dialog box for that group containing further option selections forthe group
Figure 6 - Dialog Box LauncherThe Ribbon also contains several context sensitive tool tabs (see Figure 7) that will appear once a relatedobject has been selected within your publication (e.g. a graphic, textbox, or picture). These tool tabs provideyou with additional options for formatting objects within your publication
Figure 7 - Contextual Tab Page 7 of 48 Customizing the RibbonYou can hide/unhide tabs that you do not use, or create your own tab of favorite tools. The following explainshow to customize the Ribbon to build your own tabs and groups
1) Right-click in an empty section within the ribbon
2) A dialog box will appear. Select Customize the Ribbon… (see Figure 8)
Figure 8 - Customize the Ribbon 3) The Customize Ribbon window will appear. Click the New Tab button (see Figure 9)
Figure 9 – Creating a New Tab Page 8 of 48 4) A New Tab has been added in the list of Main Tabs. Under New Tab, you will see New Group is already selected for you (see Figure 10)
Figure 10 - New Tab & New Group5) From the column on the left, select a command from the list under Choose commands from: to add to the New Group (see Figure 11)
Figure 11 - Select Command to Add6) Click the Add>> button
7) The command will be added to your new group (see Figure 12)
Figure 12 - Command Added8) To rename the tab or group, right-click on the New Tab or New Group
9) Select Rename (see Figure 13)
Figure 13 - Rename Tab/Group Page 9 of 48 10) To hide a tab, remove the check-mark next to the name of the tab (see Figure 14)
Figure 14 - Hide TabThe Quick Access ToolbarThe Quick Access Toolbar is located in the upper-left part of the main Publisher 2013 window, above the Fileand Home tabs. It provides easy access to commands that you may use often and be customized to yourpreferences
To customize the Quick Access Toolbar: 1) Click on the dropdown arrow in the Quick Access Toolbar (see Figure 15)
Figure 15 - Quick Access Toolbar Drop Down 2) The Customize Quick Access Toolbar menu will appear. Click the command(s) you wish to add or remove from your Quick Access Toolbar (see Figure 16)
Figure 16 - Customize Quick Access Toolbar 3) To customize the Quick Access Toolbar with more commands, click More Commands… (see Figure 17)
Figure 17 - More Commands Page 10 of 48 4) The Customize Quick Access Toolbar window will appear. From the column on the left, select a command from the list under Choose commands from: to add to your Quick Access Toolbar (see Figure 18)
Figure 18 - Adding Commands to the Quick Access Toolbar5) Click the Add>> button
6) The command will be added to the Quick Access Toolbar (see Figure 19)
Figure 19 - Command Added to Quick Access Toolbar7) To add more commands, repeat steps 4 and 5
Page 11 of 48
The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from …
How do I install Microsoft Publisher? Buying Microsoft Publisher Go to the Microsoft website. Hover over Buy Now. Click For home or For business. Click Buy Now. Sign in to your Microsoft account. Add a payment option (if necessary). Click Checkout. Click Install Office. Click on Install. Is there a free version of Microsoft Publisher?
How to reinstall Publisher. Put the office CD in. Go to control panel (This link will open in a different window) Double-click on Add/Remove Programs. Highlight Microsoft Office (It may worded slightly different on your system) Click on Change. Make sure Add or Remove Features is checked. More › How to reinstall Publisher.
To get the 30-day Microsoft Publisher free trial, you should:
Go to the Microsoft website. To access the free trial of Microsoft Publisher, find it on the company’s website here: https://products.office.com/en-us/publisher 2 Hover over Try Now. In the middle of the page, you will see a Try Now button that is white with green text and border.