Maintain Organization User Ou Account Profile Including
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Summary
Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)”Maintain Organization User (OU) Account Profile(including update access, reset password, and suspend an account)This step-by-step guide outlines the general process required to maintain an OU Account’s profile by a PA, andby the SA under the same branch, including• updating user’s profile,• resetting password,• updating access and suspending an account
It is for general guidance only. The screenshots provided hereunder are for general illustration purpose and maynot be specific for the case/document concerned
Item Process Related screenshots for reference Maintain OU Account Profile 1. Login user account The landing page after logged-in is displayed [Note: Please refer to the step- by-step guide Account Login and Logout for information if necessary.] 2. Organization Accounts Maintenance Under Main Menu > Organization Accounts Maintenance > Select “Maintain OU Account Profile” >Judiciary (version as at March 2022) Page 1 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 3. Search for the OU Account The “Maintain OU Account Profile - Search OU” screen is whose profile has to be displayed updated Input the search criteria, such as the user’s name & etc. or by selecting the account status from the dropdown list > [Note: Account status options can be: • Active – The user is actively registered in the iCMS; • Suspended – The account is suspended and the related user is not able to access the system.] Click “SEARCH” > 4. Select OU Account whose Result of OU(s) Account record(s) based on search criteria is profile has to be updated displayed By referring to the search result, click the concerned OU Account for profile editing > [Note: The selected OU record will be displayed in blue when it is enabled.] Then click “SHOW DETAILS” > Maintain OU Account Profile - Update User Profile 5. Update User Profile On the search result, the screen “Maintain OU Account Profile” relating to the selected OU Account record is displayed Personal Particulars PA/SA is able to administer certain particulars of the OU Account(s) he/she created including:Judiciary (version as at March 2022) Page 2 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference • Update Title • Update Surname / Given Name • Update Identification Document Type and No
• Update Job / Post Title • Update Staff No
• Update Telephone No
• Update Fax No
• Update Email Address • Update Mobile Phone No
iCMS Role For the iCMS Role, select Group and Role, then • click “Add” to assign more roles; Or • under the Group / Role table, tick the checkbox next to the entry pending removal; after the grayed out “Delete” button is enabled, click “Delete” to remove the selected role
Click “SUBMIT” after it is completed >Judiciary (version as at March 2022) Page 3 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 6. Acknowledge that the A pop-up message screen is displayed request of change is received Click “OK” > Maintain OU Account Profile – Reset Password 7. Reset password On the search result, the screen “Maintain OU Account Profile” relating to the selected OU Account record is displayed (I) Steps for PA/SA PA, or the SA, click “Reset Password” at the bottom of the page > [Note: Please see if the related email address of the concerned account for receiving notification from iCMS needs to be updated or not.] NOTE PA account holders can reset password of any SA/OU accounts. Meanwhile, SA account holder can reset password of any SA/OU account under the same branch
Judiciary (version as at March 2022) Page 4 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 8. Acknowledgment A pop-up message “The reset password token has been sent to user’s email address” screen is displayed Click “OK” > 9. Reset password Go to Judiciary Web Portal (II) Steps for the concerned OU Account holder Having received the token for resetting password by means of email, the concerned OU Account holder can proceed to reset password Go to Judiciary Web Portal The “integrated Court Case Management System of the Judiciary Terms and Conditions” (Terms and Conditions) screen is displayed Click “Login” > Having read and understood the Terms and Conditions, tick the checkbox of “I have read, understood and agreed with the terms and conditions above.” > Click “NEXT” >Judiciary (version as at March 2022) Page 5 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 10. Go to Reset Password page The “LOGIN” screen is displayed Click “Reset Password” > [Note: No need to enter any details at this step.] Having read and understood the Terms and Conditions, tick the checkbox of “I have read, understood and agreed with the terms and conditions above.” > Click “NEXT” > 11. Input Change Token for The “RESET PASSWORD” screen is displayed resetting password Copy the string as set out in the email provided > Paste the content to the “Change Token” field > Click “CONTINUE” > 12. Assign a new password Input a new password > Re-enter the password for confirmation > Click “CONTINUE” >Judiciary (version as at March 2022) Page 6 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 13. Re-direct to the LOGIN A pop-up message screen is displayed page Click “GO TO LOGIN PAGE” and the user will be re-directed to the “LOGIN” page > 14. Log in iCMS using new The ‘LOGIN” screen is displayed password Select Account Type “Organization” > Input Organization Code > Input Login Name as created during OU Account activation and new password created at item 12 > Click “LOGIN” > 15. Start using the electronic The landing page of the OU Account is displayed services under iCMS The landing page of OU Account is shown for the account holder to start using the electronic servicesJudiciary (version as at March 2022) Page 7 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference Maintain OU Account Profile – Update access and suspend an OU Account 16. Update the access of an OU On the search result, the screen “Maintain OU Account Profile” Account to the system relating to the selected OU Account record is displayed There are two options – Option (1): To suspend an active OU Account PA, or the SA, click the link “Suspend” at the bottom of the page > [Scroll down] This will suspend the concerned OU Account with immediate effect and the concerned user will not be able to access the system, until his/her account is re- activated
Click “SUBMIT” after it is completed > A pop-up message screen is displayed Click “OK” to finish the process>Judiciary (version as at March 2022) Page 8 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference To re-activate a suspended On the search result, the screen “Maintain OU Account Profile” account relating to the selected OU Account record is displayed [Scroll down at the bottom of the page] Click the link “Re-activate Account” at the bottom of the page of the suspended OU Account record > Input a new Effective End A pop-up screen to input Effective End Date is displayed Date to make this account active again > Click “RE-ACTIVATE ACCOUNT” > A pop-up message screen is displayed Click “OK” to finish the process>Judiciary (version as at March 2022) Page 9 of 10 Step-by-step guide – “Maintain OU Account Profile (including update access, reset password, and suspend an account)” Item Process Related screenshots for reference 17. Option (2): To make the On the search result, the screen “Maintain OU Account Profile” user unable to access the relating to the selected OU Account record is displayed system by editing the Effective End Date [Scroll down] Set the date of effective period of the concerned account by updating the Effective End Date with a designated date
Access rights of this Account will be suspended starting from the date inserted unless otherwise extended
[Scroll down] Click “SUBMIT” after it is completed > Click “OK” to finish the A pop-up message screen is displayed process>Judiciary (version as at March 2022) Page 10 of 10
PA, or the SA, click “Reset Password” at the bottom of the page > [Note: Please see if the related email address of the concerned account for receiving notification from iCMS needs to be …
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Frequently Asked Questions
What is the difference between account organizational units and resource ous?
Account organizational units (OUs) contain user, group, and computer objects. Resource OUs contain resources and the accounts that are responsible for managing those resources. The forest owner is responsible for creating an OU structure to manage these objects and resources and for delegating control of that structure to the OU owner.
What is an account ou structure?
The account OU structure is a subtree of OUs for each account type that must be independently controlled. For example, the OU owner can delegate specific control to various data administrators over child OUs in an account OU for users, computers, groups, and service accounts. The following illustration shows one example of an account OU structure.
Can i create multiple ous in one organization?
You can create multiple OUs within a single organization, and you can create OUs within other OUs. Each OU can contain multiple accounts, and you can move accounts from one OU to another. However, OU names must be unique within a parent OU or root.
Can i have multiple ous in aws organizations?
Each OU can contain multiple accounts, and you can move accounts from one OU to another. However, OU names must be unique within a parent OU or root. Note. Currently, you can have only a single root, which AWS Organizations creates for you when you first set up your organization.