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ISSN 0160-8029F LIBRARY OF CONGRESSIWASHINGTON CATALOGING SERVICE BULLET COLLECTIONS SERVICES Number 67, Winter 1995 Editor: Robert M. Hiatb CONTENTS Page GENERAL Highlights fiom the 1994 Annual Report COOPERATIVE CATALOGING Cooperative Cataloging Programs in Fiscal Year 1994 NACO Hebraica Funnel DESCRIPTIVE CATALOGING Library of Congress Rule Interpretations Series Description and Access Cataloging Guidelines for Interactive Multimedia SUBJECT CATALOGING Subdivision Simplification Progress Changed or Cancelled Free-Floating Subdivisions Subject Headings of Current Interest Revised LC Subject Headings Subject Headings Replaced by Name Headings PUBLICATIONS LC Subject Headings Weekly List Class H: Social Sciences Editorial postal address: Cataloging Policy and Support Office, Collections Services, Library of Congress, Washington, D. C. 20540-4305 Editorial electronic mail address: [email protected] Editorial fax n u m b c (202) 707-6629 Subscription address: Customer Support Unit, Cataloging Distribution Service, Library of Congress, Washington, D .C. 2054 1 Library of Congress Catalog Card Number: 78-51400 ISSN 0160-8029 Key title: Cataloging service bulletin HIGHLIGHTS FROM THE 1994 ANNUAL REPORT T Sarah E. Thomas recently issued her report as Director for Cataloging covering fiscal year 1994 that ended September 30. Below are highlights excerpted from that report
Production Despite a reduction in staff due to budgetary constraints, staff cataloged a record 279,809 titles, 13,000 more than the previous record year in 1992, and over 110,000 more than were cataloged in 1982
The directorate established twin goals of staying current with incoming receipts and, reducing the historical arrearage. Divisions concentrated on work completed exceeding receipts, with the result that the directorate received 327,545 items for cataloging and completed 337,171
Copr Cataloging Perhaps the single biggest factor in increasing the production was LC's broad-scale introduction of copy cataloging, the practice of adapting bibliographic records created by librarians outside the Library for internal use. Copy cataloging has shot up from a mere 1,800 titles in FY 9 1 to more than 45,000 in N 94
Arrearage Reduction - A SWAT team concentrating on materials in English, French, and Italian in the arrearage had cataloged over 7,000 titles, double "normal" production. A Hungarian SWAT team eliminated the entire backlog of Hungarian titles in only 90 days, and an Arabic SWAT team processed almost 5,000 items by the end of the fiscal year. Another team, made up of 5 catalogers from various divisions and one from the Rare Books and Special Collections Division, eliminated almost 100,000 pamphlet items in 3 months and left a well-organized collection in its wake
Cooperative Projects Another creative approach to increasing the number of titles cataloged was to coordinate cataloging with other libraries. In one, LC gives priority to Mexican imprints, while Princeton University assigns priority treatment to Italian titles, thus conserving the resources on LC's romance languages teams with the goal of processing 7,000 titles at substantially reduced cost and with increased throughput, since the Library will do original cataloging on only 3,500, rather than 7,000 items. A project with Harvard University differs in that Harvard and LC are cooperating in the cataloging of materials in LC's respective German arrearage. Titles held in common by the two libraries are divided and cataloged, with the result that LC's German language teams bear only half the load, and titles can be cataloged with dispatch
The Program for Cooperative Cataloging gained momentum, with a major recruitment effort bringing in over 35 additional ARL members wishing to participate and numerous other libraries. With the endorsement of a core bibliographic record for monographs, the PCC made noteworthy progress toward a standard record that would feature access points under authority control and essential data elements that would lead to more cost-effective cataloging. Authority contributions to NACO are up by 6% and bibliographic record contributions increased by 98%. As the 36 libraries trained this year move to independence, the Library can expect to see even more dramatic increases
Both the National Library of Canada and the British Library are cooperating with the Library to reduce the number of inconsistencies in cataloging practice, making record sharing easier, and in reviewing differences in the various versions of the MARC format used for communicating the bibliographic records. The British Library began contributing personal name authority records to what has been renamed the Anglo-American Authority File. e 2 Cataloging Service Bulletin, No. 67 (Winter 1995) Bibliographic Workstations The bibliographic workstations (BWS) being installed throughout the CatalogingDirectorate have provided a powerful means of connectivity, multitasking, cutting andpasting, macro use, and other features that are revolutionizing cataloging. The.many labor-saving programs available through the BWS increased productivity for certain phases ofcataloging by as much as 25 % and reduced some clerical aspects of cataloging
Enhancements The BWS played a key role in the pilot Electronic Cataloging in Publication programand in the text capture and electronic conversion (TCEC) initiative led by the BibliographicEnrichment Advisory Team. In 1993, LC initiated a research and development project totest the feasibility of transmission of electronic manuscripts over the Internet in lieu ofmailing the printed galleys. The University of Arizona Press, the University of NewMexico Press, the University of South Carolina Press, the University of Tennessee, andHarperCollins sent over 75 texts in electronic format to LC for cataloging in the clpprogram. TCEC enables the Library to include tables of contents in bibliographic recordsand to modify rapidly source copy obtained through searching over the Internet
Staff in the Cataloging Policy and Support Office made progress in the onlineconversion of the LC classification schedules to MARC records. About half the scheduleshave been converted and incorporated into a single database using the USMARC format forclassification
Decimal Class~cation The Decimal Classification Division, at over seventy years the oldest of thedirectorate's outreach programs, added Dewey numbers to over 115,000 records, anincrease of 3,000 over F Y 93, and the editorial team completed work on the schedules andtables for Dewey's Edition 21, to be published in 1996
Personnel One of the few and one of the most crucial appointments made in this year was thatof the chief of the Cataloging Policy and Support Office with Barbara Tillett filling thevacancy left by the retirement of Ben Tucker two years' previous. Susan Vita assumedresponsibility for managing the Special Materials Cataloging Division in May to tackle theenormous sound recordings arrearage along with a number of other challenges
t COOPERATIVE CATALOGINGCOOPERATIVE CATALOGING PROGRAMS IN FISCAL YEAR 1994 The monographic cooperative cataloging programs coordinated by the Regional andCooperative Cataloging Division contributed to numerous successful accomplishments bothnationally and internationally. The staff of the Cooperative Cataloging Teams investedsignificant time and effort to attain record achievements in NACO library expansion,international library cooperation, innovative cooperative projects, documentationcontributions and improvements, and continuous NACO and SACO training enhancements
Total participation increased to 140 institutions, an increase of 36 over the previous fiscalyear, a record high. The number of NACO funnel projects doubled in FY 94; funnel projectsprovide for joint ventures of several institutions to contribute to cooperative programsthrough one coordinating institution, thereby pooling resources and sharing information
Despite staffing shortages, the catalogers on the Cooperative Cataloging Teamsconducted 21 separate NACO training classes (over 50% in the last quarter of the fiscalyear). True cooperation was achieved through the NACO institutions' willingness to pay forhalf of the trainer's travel expenses. Representatives from two cooperating institutionsparticipated as observers during NACO training sessions in September, leading the way forthose observers to conduct eventually sessions on their own. Several newly trained NACOparticipants attained independence in record time this year. The cooperative cataloging staffalso developed a pre-training package of information for future NACO institutions toCataloging Service Bulletin, No. 67 (Winter 1995) 3 introduce them to the program and its benefits; the NACO Panicipants' Manual waspublished for the benefit of all NACO institutions; and, the NACO training outline and trainingmaterials have been revised on an ongoing basis
SACO activities focused on training new libraries to submit subject proposals throughthe online subject proposal form on MARVEL, eliminating backlogs of proposals,collaborating with the Cataloging Policy and Support Office (CPSO) to streamline and clarifyprocedures for handling cooperative proposals, developing guidelines for SACO membership, -creating new and revised online versions of the manual subject proposal and change formsto be mounted on MARVEL, developing help screens to be used in conjunction with theseonline forms, and working toward future expansion of SACO
In the international cooperation arena, cooperative cataloging achieved two majormilestones this year: the contribution of more than 3,000 personal name authority recordsto the name authority file from the British Library and the inclusion of subject headingproposals from the National Library of Canada to LCSH. Both these national libraries arecontinuing their dialogue with LC in an effort to bring about greater cooperation. Otherhighlights include a visit to LC from a representative of the National Library of Australiaand visits to Great Britain and Canada by members of the INTCO group
The Cooperative Cataloging Council (ccc) continued into its second year ofoperation, concentrating on the transition to the (PCC), the establishment of a governancestructure for the program, and the expansion of the work done by the seven original taskgroups. The reports of these task groups laid the groundwork for the formation of the PCCby setting a standard for program bibliographic records, now known as the core record, andsuggesting a means for the efficient production and dissemination of all program records,including authorities. The Library of ~ongrekswill function as the Secretariat and it isexpected that this role will primarily be carried out by the Regional and CooperativeCataloging Division and the Cooperative Cataloging Teams
WAC0 HEBRAICA FUNNEL October 2-7, 1994, marked the beginning of a cooperative cataloging project relatingto Hebraica and Judaica librarianship as catalogers from nine major Judaica libraries metin New York City at the Jewish Theological Seminary and the New York Public Libraryfor formal NACO training. Participants were taught the details of creation and revision ofrecords in the National Authority File and learned procedures for submitting new andrevised LC subject heading proposals. The training covered the USMARC authority format,AACR 2 1988, the LCRIS,and the Hebraica Cataloging Manual ( b y Paul Maher of LC) asapplied to the cataloging of Hebraica. Use was also made of a workbook for establishingHebrew and Yiddish personal names, consisting of 133 examples of name authoritiescompiled by Joan Biella of LC
Brandeis University Libraries and the Lucius N. Littauer Foundation providedgenerous support for the project
The first funnel record (nr94-33898) was submitted on October 11, 1994, by GratzCollege. Since that time additional headings have been flowing through the funnelcoordinator and into the national authority file
4 Cataloging Service Bulletin, No. 67 (Winter 2995) LIBRARY OF CONGRESS RULE -TATIONS WRn Cumulative index of LCN to the Anglo-American Cataloguing Rules, second edition,1988 revision, that have appeared in issues of Caaloging Service Bulletin. Any LCR~previously publisi~edbut not listed below is no longer applicable and has been cancelled
Lines in the margins ( I ) of revised interpretations indicate where changes have occurred
Rule Nmber PageCataloging Service Bulletin, No. 67 (Winter 1995) Rule Number Page6 Cataloging Service Bulletin, No. 67 (winter 1995) Rule Nwnber PageCataloging Senice Bulletin, No. 67 (Winter 1995) Rule Page8 Cataloging Service Bulletin, No. 67 (Whter 1995) Rule Page Chapter 11 11.1C 11.1G1 ll.lG4 11.2B3 11.2B4 11.4D1 11.4E 11.5B1 11.7MCataloging Service Bulletin, No. 67 (Winter 1995) 9 Rule Number Page10 Cataloging Service Bulletin. No. 67 (Winter 1995) Rule , Number Page
24.13 24.13, TYPE 2 24.13, TYPE 3Cataloging Service Bulletin, No. 67 (winter 1995) 11 Rule Number Page 24.13, TYPE 5 24.13, TYPE 6 24.14 24.15A 24.15B 24.17 24.18 24.18, TYPE 2 24.18, TYPE 3 24.18, TYPE 5 24.18, TYPE 6 24.18, TYPE 11 24.1912 Cataloging Service Bulletin. No. 67 (FWnter 1995)
Library of Congress, Washington, D. C. 20540-4305 Editorial electronic mail address: [email protected] Editorial fax numbc (202) 707-6629 Subscription address: Customer Support …
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