Hhs Annual Acquisition Plan Template And Instructions

Summary

HHS Annual Acquisition Plan Template and Instructions
Purpose: This document provides the template and associated completion instructions to be used in preparing an Annual Acquisition
Plan (AAP)

Requirements and Responsibilities: Health and Human Services Acquisition Regulation (HHSAR) 307.104(a) requires that the
OPDIV Head of the Contracting Activity (HCA) or Chief of the Contracting Office (CCO), as appropriate, prepare an AAP prior to the
beginning of each fiscal year. The AAP must contain all anticipated acquisitions that exceed the simplified acquisition threshold,
including new acquisitions and contract/order modifications, and the aggregate dollars planned for simplified acquisitions by quarter

The purpose of the AAP is to provide an acquisition planning tool for workload scheduling and monitoring and reporting purposes,
such as providing information for publicizing HHS’ annual forecast of contracting opportunities. The HCA/CCO and Small Business
Specialist must review the AAP at least quarterly and modify it, as appropriate, during the fiscal year

HHSAR 307.104(a)(5) requires that the HCA/CCO use the following standard template for an AAP. The instructions for preparing the
template are specified in “italics” and should not be part of the completed AAP

AAP Template Preparation Instructions
Complete the AAP template as follows. The template includes header information and a two-part table – insert additional rows, as
necessary. Use the first table (Part 1) to provide information for actions that will exceed the simplified acquisition threshold. Use the
second table (Part 2) to provide information for simplified acquisitions

AAP Header Information:
● Annual Acquisition Plan for Fiscal Year: Enter the applicable fiscal year

● Operating Division (OPDIV): Specify the OPDIV name

● Subcomponent: Specify the name of the OPDIV’s major subcomponent organization (such as an Institute, Center, Office, or
Division) and lower tier organization, if applicable, that is the sponsor of the proposed acquisitions

Part 1: New Acquisitions and Contract/Order Modifications that Exceed the Simplified Acquisition Threshold
● Project ID: Enter the identification (ID) number for the proposed project, such as requisition number, proposed solicitation
number, project planning number, or other number required by the OPDIV – otherwise, leave blank

● NAICS Code: Specify the North American Industry Classification System (NAICS) code that best describes the principal
nature of the product(s) or service(s) to be acquired (see FAR 19.102)

● Product or Service Description: Enter a descriptive title or brief description of the product(s) or service(s) to be acquired

● Estimated Dollar Value: Specify the estimated total dollar value of the proposed acquisition, inclusive of any options

● Action Type: Indicate whether the proposed action is a new requirement, follow-on, or other action

● Acquisition Method: Specify the acquisition method for the proposed acquisition by entering one of the following:
o For an 8(a) set-aside, including competitive 8(a) acquisitions, enter: “8(a) set-aside.”
o For a HUBZone set-aside, enter: “HUBZone set-aside.”
o For a service-disabled, veteran owned small business set-aside, enter: “SDVOSB set-aside.”
o For a small business set-aside, enter: “SB set-aside.”
o For a partial small business set-aside, enter: “Partial SB set-aside.”
o For a full and open competition, enter: “Competitive.”
o For other than a full and open competition, enter: “Noncompetitive.”
o For commercial item acquisitions, enter: “Commercial Item – competitive” or “Commercial Item – noncompetitive.”
o For a task order or delivery order under an IDIQ contract, FSS contract, or GWAC, enter: (i) “Task order or delivery
order;” (ii) “IDIQ, FSS, or GWAC;” and (iii) whether the action is “competitive” or “noncompetitive” – e.g., “Task order –
IDIQ – competitive.”
o If the acquisition method has not been determined, enter: “TBD” (for “To Be Determined.”)
● Planned Solicitation Date: Specify the month and calendar year that the solicitation for bids/proposals/quotations will be
issued in FedBizOpps. If the planned solicitation date has not been determined, enter: “TBD.”
● Planned Award Date: Specify the month and calendar year for award of the proposed acquisition. If the planned award date
has not been determined, enter: “TBD.”
● Acquisition Contact Point: Specify the name, telephone number, and e-mail address of the Contracting Officer or Contract
Specialist assigned to the proposed acquisition. NOTE: The individual specified may be contacted by prospective offerors for
further information (e.g., if the acquisition is listed in the OSDBU’s Forecast of HHS’ Contracting Opportunities)

● Project Officer: Specify the name, telephone number, and e-mail address of the Project Officer

Part 2: Simplified Acquisitions
● Estimated Dollars: Specify the dollar value of all anticipated simplified acquisitions for each quarter of the fiscal year and the
total for the fiscal year

● Number of Actions: If known, specify the estimated number of simplified acquisition actions for each quarter of the fiscal
year and the total for the fiscal year – otherwise, leave blank

AAP Template
Annual Acquisition Plan for Fiscal Year: _____
Operating Division (OPDIV):________________
Subcomponent: __________________________
Part 1: New Acquisitions and Contract/Order Modifications that Exceed the Simplified Acquisition Threshold
Project NAICS Product or Service Estimated Action Acquisition Planned Planned Acquisition Contact Project Officer
ID Code Description Dollar Type Method Solicitation Award Date Point
Value Date
Part 2: Simplified Acquisitions
First Quarter Second Quarter Third Quarter Fourth Quarter Total
Estimated Number of Estimated Number of Estimated Number of Estimated Number of Estimated Number of
Dollars Actions Dollars Actions Dollars Actions Dollars Actions Dollars Actions

HHS Annual Acquisition Plan Template and Instructions (Revised December 4, 2009) HHSAR 317.7004(b)(2) permits the Head of the Contracting Activity (HCA) of the assigned contracting …

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Frequently Asked Questions

What are the content requirements for a written acquisition plan?

307.105 Contents of written acquisition plans. Federal Acquisition Regulation 7.105 specifies the content requirements for a written Acquisition Plan (AP). The Department of Health and Human Services requires a written AP for all acquisitions above the simplified acquisition threshold.

What is the legal authority for an acquisition plan?

Authority: 5 U.S.C. 301; 40 U.S.C. 121 (c) (2). 307.105 Contents of written acquisition plans. Federal Acquisition Regulation 7.105 specifies the content requirements for a written Acquisition Plan (AP). The Department of Health and Human Services requires a written AP for all acquisitions above the simplified acquisition threshold.

Do i need a written ap for all acquisitions?

The Department of Health and Human Services requires a written AP for all acquisitions above the simplified acquisition threshold.