Example Format Template For Events Work Order Form

Summary

EVENT WORK ORDER FORM
CAMPUS SUPPORT SERVICES
This form should be submitted to the office of CUSTODIAL SERVICES AND/OR EVENTS & RENTALS Department in Room 5127/G117respectively

Please submit all Work-Orders & Room Layout Diagrams within (5) working days prior your event

Requested by: _______________________ Date Submitted: __________________ Date Required: ___________________
Authorized by (Dept. Head): ________________ Department Room Number: ________ Campus/Address: ________________
Phone: _____________________________ Fax: ____________________________ E-Mail: _________________________
Room # or Facility: ___________________ Title/Name of Event: __________________________________________________
Set-up Starting Time: _________________ Event Starting Time: ______________ Event Finishing Time: _____________
PLEASE CHECK ALL ITEMS REQUIRED FOR YOUR EVENT:
I. CUSTODIAL AND/OR EVENTS & RENTALS SUPPORT
 Do you need custodial staff on site to cover your event? Yes No
 Do you need chairs (folding) How many? _____ Yes No
 Do you need tables? Yes No
o Rectangular Round Cocktail How many will you need? _____
 Do you need table cloths and table skirts? Yes No
o Up to 15 - How many? _________________
 Do you need trash cans? How many? _____________ Yes No
 Do you need recycle bins? How many? __________ Yes No
 Do you need a podium? Acrylic Wood Yes No
 Do you need an Easel? How many? ______________ Yes No
 Do you need the MDC Kendall Backdrop? Yes No
 Do you need a stage? How many pieces? _________ Yes No
 Do you need the floor of the gym covered for your event? Yes No
 Will you be using the bleachers and/or steps in the gym for your event? Yes No
 Are you going to have any of the following? : Yes No
o Plants* Center Pieces Other Decorations*
o Flowers* Balloons*
What is the name of the vendor delivering any of the above items? ______________________________________________________________
At what time will they be delivering: ________________________ Pick up time after the event? _________________________________
other: _________________________________________________________________________________________________________________
*Please note: The department hosting the event is responsible for bringing their own plants, flowers, center pieces, balloons, and other decorations. The
Events & Rentals Department will provide assistance with the set-up of these items

II. PUBLIC SAFETY SUPPORT
 Do you need public safety staff on site to cover your event? Yes No
 Do you need to reserve parking? If yes, how many spaces? : _________ Yes No
 Are you requesting to have any doors open? : If yes, Room number: At what time? : Yes No
Other: ________________________________________________________________________________________________________
III. MAINTENANCE SUPPORT
 Do you need maintenance staff on site to cover your event? Yes No
Electrician Plumber AC Technician
Other: ________________________________________________________________________________________________________
EVENT WORK ORDER FORM
CAMPUS SUPPORT SERVICES
IV. MEDIA SERVICES & CAMPUS NETWORK SERVICES (CNS)
 If you require any of the following, please complete the forms at this link:
http://www.mdc.edu/kendall/mediaservices/onlineforms.asp:
o Graphics (digital or printed, including e-mail, flyers, posters, campus website, or Koffee shop kiosk)
o Electronic billboard (104th street)
o Photography
o Video services (recording, editing, duplicating, or conferencing)
o Special Event support (audio and video equipment, projection, computers, lighting)
o Microphones
o Media Cart
o Projector
o Screen
Campus Network Services (CNS): If you require any of the following, please complete the form at this link:
http://www.mdc.edu/kendall/cns/forms_helpdesk.asp or you can contact the help desk at 72620
o Workstation
o Laptop
o Easel
o Network Access: Wired or Wireless Access
V. ROOM LAY-OUT OR DIAGRAM:
 Please select one or sketch your own layout in the space provided below:
o Theatre Classroom U-Shape Conference Banquet Banquet Rounds
Sketch your own layout

EVENT WORK ORDER FORM CAMPUS SUPPORT SERVICES This form should be submitted to the office of CUSTODIAL SERVICES AND/OR EVENTS & RENTALS Department in Room 5127/G117respectiv ely. Please submit all Work-Orders & Room Layout Diagrams within (5) working days prior your event.

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Frequently Asked Questions

What forms are available for event management?

The forms are available in MS Word, PSD, PDF and Excel Formats. Event Order Forms are useful for event planners, managers, and organizers. The forms can be used for not just noting down the details and all relevant information, the same documents come in handy for record-keeping purposes.

What is an event order template?

An event order template can provide you an event order form to utilize anytime. Event order template is similar to a Service Order Template. There are samples examples in format already that people can make use of it according to their needs and preference for the event business.

What is the work order template for?

This template provides a basic layout for creating simple work orders. You can use this form for maintenance requests, or any type of work order that requires minimal detailed direction. The template is ready to print, and you can save an original version for continual use.

Can i customize the event order forms?

The forms are readymade yet they are customizable. In case you’d like to implement changes in an event order form of your choice, you can download it and edit it its elements in MS Word or Adobe Photoshop. The forms are available in MS Word, PSD, PDF and Excel Formats.