Assigned User Profiles And Post Cycle Data And Previous

Summary

Job Aid – CAS2Net > Administrators
Assigned (User Profiles and Post-Cycle Data) and Previous Cycle Data
Promotions, Temporary Promotions
Fully Ratable Temporary Promotions
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CCAS and Temporary Promotions
Appendix H – Temporary Promotions Under CCAS
1.1 Introduction. This appendix provides updated guidance and processes for supervisory roles,
CCAS appraisals, payouts, pay setting, and CAS2Net procedures involving temporary promotions

1.2 Definitions
1.2.1 Annual Assessment Cycle: The annual assessment cycle runs from 1 October to 30
September of the next year

1.2.2 Annual Assessment Closeout Period: The annual assessment closeout period immediately
follows the annual assessment cycle and is defined as 1 October to the beginning date of the
first full pay period in January (effective date of the payout)

1.2.3 Fully Ratable Temporary Promotion: A temporary promotion effective on or before 3 July
and terminating after the effective date of a payout, i.e., the beginning of the first full pay period
in January. NOTE: 5 Jan 2020 is the effective date of the payout for the FY19 CCAS rating
period

1.2.4 Non-Fully Ratable Temporary Promotion: Temporary promotion starting after July 3rd and
before effective date of the payout and terminating after the effective date of the payout. This
case includes temporary promotions that have less than 90 days in the annual assessment cycle
immediately prior to the end of the rating period, i.e., close of business on September 30, and
those that start during the annual assessment closeout period

1.2.5 Temporary Promotion Terminating in the Annual Assessment Closeout Period: Temporary
promotion start date is during the annual assessment cycle and end date is during the annual
assessment closeout period

1.2.6 CCAS Ineligible Temporary Promotion: Temporary promotion starting and ending during
the annual appraisal cycle without gaining eligibility for an annual CCAS assessment or payout

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Chapter 6, Contribution –Based Compensation and Appraisal System
Appendix H – Temporary Promotions Under CCAS
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Promotions/Temporary Promotions > Post-Cycle Activity
• Promotions with effective dates on or before 30 Sep, update User Profile’s General User
Information
• Promotions with effective dates on or after 1 Oct, update User Profile’s General User
Information AND complete the Post-Cycle Activity
• Temporary Promotions with effective dates on or before 3 Jul AND termination dates after
5 Jan, complete just the Post-Cycle Activity
For non-promotion updates after 30 Sep, go to Administrator > Previous Cycle Data
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Promotions/Temporary Promotions > Post-Cycle Activity
• Promotions with effective dates on or before 30 Sep, update User Profile’s Organization
Information
• Promotions with effective dates on or after 1 Oct, update User Profile’s Organization
Information AND complete the Post-Cycle Activity
• Temporary Promotions with effective dates on or before 3 Jul AND termination dates after
5 Jan, complete just the Post-Cycle Activity
For non-promotion updates after 30 Sep, go to Administrator > Previous Cycle Data
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Promotions/Temporary Promotions > Post-Cycle Activity
• Promotions with effective dates on or before 30 Sep, update User Profile’s Salary
Information
• Promotions with effective dates on or after 1 Oct, update User Profile’s Salary
Information AND complete the Post-Cycle Activity
• Temporary Promotions with effective dates on or before 3 Jul AND termination dates after
5 Jan, complete just the Post-Cycle Activity
For non-promotion updates after 30 Sep, go to Administrator > Previous Cycle Data
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Promotions/Temporary Promotions > Post-Cycle Activity
• ONLY FOR Permanent promotions with effective dates on or after 1 Oct, update User
Profile’s General User Information, Organization Information, Salary Information, Other
User Information (if needed), Organization Roles (if needed), Trusted Agents (if needed)
AND complete the Post-Cycle Activity
• Temporary Promotions with effective dates on or before 3 Jul AND termination dates after
5 Jan, complete just the Post-Cycle Activity
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Promotions/Temporary Promotions > Post-Cycle Activity
All promotions with effective dates on or after 1 Oct and beyond 5 Jan 2020 or change to
lower band level or ACDP basis pay increase effective on or after 1 Oct, complete the Post-
Cycle Activity
1
2 3
7
4 5 6
1. Select Post-Cycle Activity (Promotion or Temporary Promotion or Change to Lower Band Level or ACDP)
2. Select Start Date of post-cycle activity
3. Enter New Basic Pay If the Post-Cycle Activity is a Temporary Promotion, Administrators will
4. Enter/Select Career Path see three additional fields for POC information. These POC fields should
5. Select Broadband Level be filled for temporary promotion external to the pay pool/organization

6. Select Occupational Series The POC information should be that of the parent Administrator

7. Click Save
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CAS2Net > Administrator > Previous Cycle Data
If update is after 30 Sep, go to Administrator > Previous Cycle Data
Previous Cycle Data allows
Administrators to update the
“2019 Cycle Data for Employee”
due to discrepancy reports and
with permanent promotions on
or after 1 Oct, and temporary
promotions with effective date
before 3 Jul and a termination
dates after 5 Jan 2020,(the
effective date of the FY2019
CCAS payouts)
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Explanation of Previous Cycle Data
Current Cycle is October 1, 2018, to September 30, 2019

On October 1, 2019, when the Cycle that ended on September 30, 2019, it
becomes the Previous Cycle and the new cycle starting on October 1 becomes the
Current Cycle

After September 30, the Previous Cycle Data due to discrepancies can still be
updated by the Administrators as well as maintaining and creating new Current
Cycle Data

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 Current Cycle October 1 to September 30
At 0001 Database
Oct 1 Turned
2019 Previous Cycle Data (PCD) Update PCD History
At 0001
Oct 1
2020 Current Cycle October 1 to September 30
At 0001
Oct 1
2020 Previous Cycle Data (PCD) Update PCD
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CAS2Net > Administrator > Previous Cycle Data
List Users for Previous Cycle
1 Oct 2018 to 30 Sep 2019
- Use Previous Cycle Data when New
you need to correct or update an
User Profile due to the
discrepancy reports
- Use Assigned Users when you
need to update an User Profile
for permanent Click on row to open profile
promotion/demotion with
effective dates on or before 30
September and temporary
promotions on or before 3 Jul
with termination dates after 5
Jan 2020
List Assigned Users
1 Oct 2019 to 30 Sep 2020
- Go to User Management to add
new User joining 1 October or
later
- Go to User Management to
update an User Profile due to
promotion/demotion effective 1
October or later then click and
complete Post-Cycle Activity
-Go to User Management to
update or add new User joining 1
October or later due to
discrepancy reports
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CAS2Net > Administrator > Previous Cycle Data
“Previous Cycle Data” panel has the following:
1. Name
2. Email
3. Pay Pool
4. Pay Pool Manager
5. Sub-Panel
6. Sub-Panel Manager Previous Cycle is 1 0ct 2018 to 30 Sep 2019
1 2 3 4 5 6
Click on row to open profile
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User Profile’s Organization Information AND. complete the Post-Cycle Activity • Temporary Promotions with effective dates on or before 3 Jul AND termination dates after 5 Jan, complete …

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Frequently Asked Questions

How do i add a userrole profile?

Environments are assigned at the role level. See Add Environments. In the User/Role field, enter a user ID to copy the profile into and change any other information. Click OK. Access the Work With User/Role Profiles form. Click Find. Select a user profile, and then click Select.

What is the user profiles management process?

The User Profiles Management process runs the four processes one role at a time. The mass change selects a group of people—for example, applicants—and then runs the processes based on a role (for example, the Applicant role). Each of the processes uses temporary tables so you can validate the processes' actions.

What should i regenerate before running the user profiles management process?

Before running the User Profiles Management process, regenerate the mass change that you plan to use. The User Profiles Management process consists of a series of mass changes templates and definitions, as well as a series of application engine programs.

What does it mean to copy a user profile?

When you copy an entire user or role profile (display and environment preferences), you are creating a new user or role profile with the information from another profile. When you copy part of a user profile, you are copying the environment preferences from another profile to an already existing user profile.